EA to Director

7 hours ago

Ahmedabad, Gujarat, India Mantras2Success Full time ₹ 5,00,000 - ₹ 15,00,000 per year


Job Description:

We are a growing glass manufacturing company catering to B2B clients across India. The business is managed by four promoters/directors, each handling different functional areas. To streamline coordination, communication, and follow-ups, the company is hiring a professional Executive Assistant cum Personal Assistant who will serve as a central point of support and coordination.

This role requires an organised, mature, and proactive individual who can manage communications, track commitments, coordinate between departments, and assist the Directors in day-to-day business and administrative work. The position demands strong multitasking ability, confidentiality, and follow-through.

Key Responsibilities
  1. Coordination & Communication
  • Serve as the communication bridge between Directors and various departments.
  • Ensure timely circulation of decisions, instructions, and reports.
  • Draft and manage official correspondence, emails, and follow-ups on behalf of Directors.

  2. Meeting & Schedule Management
  • Maintain and update calendars for all four Directors.
  • Schedule internal and external meetings, plant visits, and client interactions.
  • Prepare meeting agendas, take minutes, and ensure follow-up on action points.

  2. MIS & Reporting Support
  • Track and compile key business and departmental reports for review meetings.
  • Follow up with department heads for data, deadlines, and updates.
  • Summarize reports or highlight important points for Directors' attention.

  2. Travel & Logistics
  • Plan and coordinate travel, hotel, and local arrangements for Directors.
  • Manage logistics for client or vendor visits when required.

  2. Administrative & Personal Assistance
  • Handle documentation, filing, and record maintenance (digital and physical).
  • Manage small personal or office tasks assigned by Directors from time to time.
  • Ensure confidentiality and discretion in handling sensitive business information.

  2. Multi-Director Support & Prioritisation
  • Understand the priorities and schedules of each Director.
  • Manage parallel instructions from different Directors calmly and efficiently.
  • Maintain clear task lists and update each Director on status and pending work.
Desired Candidate Profile
  • Graduate / Postgraduate with strong administrative or executive assistance background.
  • 5–10 years of experience supporting senior management / promoters / directors.
  • Excellent communication and coordination skills (written & verbal).
  • Proficiency in MS Office (Excel, Word, PowerPoint) and email drafting.
  • Strong sense of confidentiality, discipline, and ownership.
  • Fluent in English, Hindi, and Gujarati.

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