Executive Assistant

2 weeks ago

Gurgaon, Haryana, India Getwork Full time ₹ 12,00,000 - ₹ 36,00,000 per year

Responsibilities:

1. Calendar and Time Management:


•Manage the founder's calendar, scheduling appointments, meetings, and

events.

•Coordinate and prioritize the founder's daily activities to optimize their

time and productivity.

•Proactively anticipate scheduling conflicts and resolve them promptly.

•Follow up on the discussions during meetings, prepare in advance for the

discussions in the meetings, and close tasks.

2. Communication and Correspondence:


•Act as a liaison between the founder, internal team, and external

stakeholders, promptly and professionally handling inquiries and

correspondence.

•Draft and review emails, letters, memos, reports, and other documents as

needed.

•Maintain confidentiality and exercise discretion when dealing with

sensitive information.

3. Travel and Logistics:


•Arrange complex domestic and international travel itineraries, including

flights, accommodations, transportation, and visas.

•Prepare travel expense reports and ensure timely reimbursement.

•Coordinate on-site and off-site logistics for meetings, conferences, and

events.

•Think on your feet and figure out maximum productivity for a high-

powered executive with tasks, calls, and assignments for commutes and

flights.

4. Meeting Coordination and Support:


•Schedule, coordinate, and prepare meeting materials, including agendas,

presentations, and minutes.

•Attend meetings with the founder, take detailed notes, and follow up on

action items.

•Facilitate effective communication and collaboration among team

members and external parties.

5. Cross-Departmental Coordination:


•Collaborate with various departments within the organization to ensure

timely completion of tasks and projects.

•Follow up with department heads and team members to gather updates,

resolve issues, and track progress.

•Act as a liaison between the founder and different teams, facilitating

effective communication and promoting cross-functional collaboration.

6. Project Management & Reporting:


•Assist the founder in managing various projects and initiatives, ensuring

deadlines and deliverables are completed.

•Conduct research, gather data, and prepare reports to support decision-

making processes.

•Track project milestones, follow up on progress, and provide status

updates.

•Prepare and compile weekly, monthly, quarterly, and annual project

reports for the founder.

•Collect and analyse data from different sources to create comprehensive

reports highlighting key metrics, progress, and challenges.

•Present reports to the founder, providing insights and recommendations to

support decision-making.

•Maintain accurate and up-to-date records of project-related information,

ensuring data integrity and confidentiality.

7. General Administrative Support:


•Handle general administrative tasks such as managing phone calls,

organizing files, and maintaining office supplies.

•Prioritize and manage multiple tasks simultaneously, with strong attention

to detail.

•Assist with personal tasks and errands as requested by the founder

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