Administration Officer

Administration Officer - Mumbai (Borivali)

Opening: 1 Nos.
Job ID: 117351
Employment Type: Full Time
Reference:
Work Experience: 2.0 Year(s) To 5.0 Year(s)
CTC Salary: Not Disclosed by Recruiter
Function: Admin/Secretarial/Front Office
Industry: Construction/EPC/MEP/Engineering
Qualification: B.Tech/B.E. - Civil
Location: Mumbai
Posted On: 27th Sep, 2025

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We are seeking a detail-oriented and proactive Administration Officer to support the day-to-day operations of our construction company. The ideal candidate will have strong organizational and communication skills, with a good understanding of construction industry processes. You will be responsible for managing administrative tasks, ensuring smooth office operations, and supporting project and site teams as required.

• Provide general administrative support to the office and construction project teams.
• Manage correspondence (emails, letters, packages) and handle inquiries professionally.
• Maintain filing systems (physical and electronic), including project documentation, contracts, and permits.
• Assist with the preparation and submission of documentation for tenders, bids, and regulatory approvals.
• Track and manage invoices, purchase orders, and delivery dockets; liaise with accounts and procurement teams.
• Support HR-related functions such as onboarding, maintaining employee records, and timesheet collection.
• Coordinate meetings, prepare agendas, and record meeting minutes.
• Assist with compliance requirements, including WHS (Workplace Health & Safety) documentation and audits.
• Manage office supplies and ensure smooth operation of office equipment.
• Liaise with subcontractors, suppliers, and clients as needed.
• Support senior management with reporting and ad hoc administrative tasks.

• Proven experience in an administrative role (experience in the construction industry is highly desirable).
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, etc.).
• Strong organizational skills with attention to detail and accuracy.
• Excellent communication and interpersonal abilities.
• Ability to multitask and prioritize workload in a fast-paced environment.
• Familiarity with construction industry terminology and documentation is an advantage.
• Knowledge of construction management software (e.g., Procore, Aconex, or similar) is a plus.

• Has good knowledge and experience of administering construction sites.
• Has strong organizing and multitasking skills.
• Has good interpersonal skills and problem-solving abilities.
• Is fluent in the local languages.
• Has working knowledge of MS Word and Excel.
• Has very good verbal and written communication skills.
• Displays tact and finesse in dealing with visitors and statutory authorities.

• Well-defined leave policy with paid & sick leaves apart from an annual holiday list.
• Annual Bonus.
• Open, Young, and Vibrant Culture.
• Working with minds that are here to develop dynamic and exciting projects that will become landmarks of the future.

• Administration
• Admin
• Administration Officer

The organization was established in 1976 as a private, residential and commercial developer in Mumbai. Their emphasis on classified living spaces, nestled among the greenery of western suburbs, has evolved into an illustrious signature over the last 4 decades. Their priority is always to bring a fine balance between expertise and services to deliver projects par excellence. With the second generation of the family setting a firm foothold in the company and in the industry, the organization has grown into newer dimensions and industries.

The Organization's Wedevelopment is a novel concept started in the year 2017 in the space of Redevelopment. Wedevelopment is an innovative society-centric process created through extensive research and getting executed through a unique collaboration of empaneled experts. It is in short a complete system to manage the end-to-end process of Self Redevelopment in a hassle-free way.