Admin Executive

Join us as an Executive in our Administration team at our Goa office to get the opportunity to do the best work of your career and make a profound impact in our journey of enabling retail in India.

What You'll Achieve:

Admin Executivewill manage the organization's efficient administrative support, ensuring seamless day-to-day operations.

You will:

Office Operations & Facilities Management

Oversee day-to-day office operations to ensure smooth functioning.

Manage office supplies, stationery, and inventory.

Coordinate with vendors for maintenance, housekeeping, security, and other facility services.

Ensure workplace hygiene, safety, and compliance with organizational standards.

Communication & Coordination

Handle and route incoming phone calls, emails, and correspondence.

Act as the first point of contact for visitors, clients, and employees.

Manage internal communications, circulars, and notices.

Scheduling & Event Management

Schedule and coordinate meetings, appointments, and conference room bookings.

Support in organizing company events, trainings, and engagement activities.

Travel Management

Arrange travel, accommodation, and logistics for employees and management.

Ensure cost-effective bookings while maintaining comfort and convenience.

Handle travel reimbursements and related documentation.

Records & Documentation

Maintain accurate records, files, and databases (digital and physical).

Assist in preparing reports, presentations, and official documents.

Ensure proper documentation for compliance and audits.

Administrative Support

Provide administrative assistance to various teams and departments as required.

Support HR in onboarding, exit formalities, and employee documentation.

Assist finance with invoice processing, petty cash, and basic expense management.

Mail & Correspondence Management

Receive, distribute, and dispatch office mail and courier services.

Ensure timely delivery of critical documents and packages.

Confidentiality & Compliance

Handle sensitive information with integrity and maintain confidentiality.

Ensure adherence to company policies and statutory requirements.

Collaboration & Teamwork

Work closely with managers and colleagues to support organizational goals.

Coordinate with cross-functional teams to resolve administrative issues promptly.

Take this first step towards your dream career and an insane learning path.

Every Ginesys team member brings something unique to the table. Here's what we are looking for with this role:

Essential Requirements:

• Bachelor's degree in Business Administration or a related field.
• Computer skills (Microsoft Office, etc.).
• At least 1-2 years of experience in a front desk or customer service role, preferably in a fast-paced environment.
• Proficient in Microsoft Office applications, including Excel, PowerPoint, and Word.
• Excellent communication and interpersonal skills, with the ability to interact effectively with all levels of the organization and external clients.
• Proactive, detail-oriented, and able to work independently with minimal supervision.

Benefits:

We like to think that talent grows at Ginesys and stays at Ginesys. To ensure this, we provide our employees with the best working environment, the latest technology and continuous support. We go out of our way to retain the small business feeling with which we started and stimulate innovation and collaboration through teamwork and our non-hierarchical approach. We offer competitive salary, and other fantastic perks and benefits, such as:

• Ginesys Academy for holistic training and development
• Comprehensive health insurance coverage
• Excellent rewards and recognition policy
• Transparent compensation policy with no unnecessary deduction in CTC
• Annual company off-site and a variety of events, celebrations throughout the year
• Travelling opportunities between our offices across the country.
• Annual Ginesys walkathon & related sporting events.
• Quarterly Coffee with CEO and more

Here's our story; now tell us yours

Introducing "Ginesys One" - the ultimate omniretail suite for India's tech-savvy retailers Powered by Ginesys, the first and foremost integrated retail-specific ERP software, this cutting-edge solution is the perfect fit for modern online and offline retail businesses, as well as distributors. As the undisputed leader in the Indian retail tech industry, Ginesys One boasts a robust suite of features and functionalities that can take your retail operations to the next level. With Ginesys One, you'll enjoy seamless integration with your existing tech stack and gain unparalleled insights into your business performance through real-time analytics. Say hello to the future of retail with Ginesys One