Office Administrative Assistant

2 weeks ago

Thane HO Thane Maharashtra, India Tigde Law Firm Full time ₹ 15,000 - ₹ 3,00,000 per year

TLF Tigde Law Firm is a progressive legal services firm committed to delivering excellence, innovation and client-focused solutions across a broad spectrum of legal practice areas. We pride ourselves on a collaborative work environment, high ethical standards and operational efficiency.

Role Overview:

You will play a pivotal role in ensuring smooth day-to-day administrative operations, workflow coordination, and operational efficiency across the firm. The role requires strong organizational skills, effective communication, and the ability to manage multiple priorities in a fast-paced legal environment.

Key Responsibilities:

Administrative & Office Management

  • Oversee daily office operations, ensuring smooth functioning of all administrative activities.
  • Maintain office supplies inventory, coordinate with vendors, and manage procurement processes.
  • Maintain organized filing systems (physical and digital) for firm documentation, contracts, and case files.
  • Coordinate facility management, housekeeping, and IT support requirements.

Operations & Workflow Management

  • Support in planning, coordinating, and executing firm-wide operational initiatives.
  • Liaise between departments to streamline processes and ensure timely completion of tasks.
  • Track, monitor, and report on project timelines, case progress, and operational performance metrics.
  • Assist in developing and implementing process improvement strategies.

Client Coordination & Communication

  • Serve as a point of contact for client communications related to administrative matters.
  • Coordinate client meetings, appointments, and events.
  • Maintain a high standard of professional and courteous communication with clients and stakeholders.

Financial & Compliance Support

  • Assist in preparing operational budgets, expense tracking, and petty cash management.
  • Coordinate with accounting and legal compliance teams to ensure timely reporting and statutory compliance.
  • Support billing, invoicing, and payment follow-up processes.

HR & Staff Coordination

  • Assist in recruitment coordination, onboarding, and staff engagement activities.
  • Maintain employee records and ensure adherence to HR policies.
  • Support in training coordination and professional development initiatives.

Qualifications & Requirements:

  • MBA / MMS / M.Com in Business Management, Operations or related field.
  • Excellent verbal and written communication skills in English, Marathi and Hindi.
  • Strong organizational and multitasking abilities.
  • Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software.
  • High attention to detail, problem-solving mindset and ability to work independently.
  • Professional demeanor with strong interpersonal skills.
  • Must Have personal laptop

Experience

  • 1–3 years of relevant experience in administration, operations, or office management, preferably in a professional services or legal environment.

Other Requirements:

  • Strong work ethics, confidentiality and discretion in handling sensitive information.
  • Ability to adapt to changing priorities in a fast-paced work setting.
  • Willingness to work extended hours when necessary to meet deadlines.

Job Types: Full-time, Permanent

Pay: ₹15, ₹30,000.00 per month

Work Location: In person

  • Office Administrator Assistant

    2 days ago

    Thane, India KSHAMATA Full time

    Accountability objectives typically revolve around ensuring the smooth functioning of administrative processes and supporting the overall organizational goals especially general administration of the office, document management, data entry, data management and reporting it to the management. The job involves travelling to local areas as per requirement...

  • Office Administrator

    2 weeks ago

    Thane H.O, Thane, Maharashtra, India Studio Elements Full time

    **Key Responsibilities**: - **Record Keeping**: Maintain accurate records and files, including student data, correspondence, and meeting notes. - **Scheduling**: Coordinate appointments, meetings, and events for staff and faculty. - **Communication**: Prepare and distribute internal and external communications, including newsletters and announcements. -...

  • Administrative officer

    2 hours ago

    Thane, India Somerset Exports PVT LTD Full time

    Company Description We suggest you enter details here. Role Description This is a full-time on-site role located in Mira Bhayandar for an Administrative Officer at Somerset Exports PVT LTD. The Administrative Officer will be responsible for managing general administrative tasks, providing administrative assistance, providing supervision in inventory...

  • Administrative Assistant

    7 days ago

    Thane, India me-HR Full time

    **Job Title: Administrative Assistant** **Job Summary**: The Administrative Assistant plays a vital role in ensuring smooth daily operations within the organization. This position involves providing comprehensive administrative support, managing office tasks, and assisting with various projects. **Responsibilities**: - Provides administrative support to...

  • Office Administrator

    2 days ago

    Thane, India Shakti Academy Full time

    **Role Description** This is a full-time on-site role for an Administrative Assistant. The Administrative Assistant will be responsible for providing administrative support, handling phone etiquette, and maintaining effective communication. They will also assist with executive administrative tasks and utilize their clerical skills to ensure smooth...

  • Administrative Assistant

    2 weeks ago

    Thane, India me-HR Full time

    **Job Title: Administrative Assistant** **About Company**: The narrative of **K-BNK** finds a glorious intersection with The **BNK Group**, for both entities are bound by shared aspirations and philosophies. United in their pursuit of translating client aspirations into reality through innovative design solutions for workplace interior designs, this...

  • Administrative Assistant

    4 days ago

    Thane, India me-HR Full time

    **Job Title: Administrative Assistant** **About Company**: The narrative of **K-BNK** finds a glorious intersection with The **BNK Group**, for both entities are bound by shared aspirations and philosophies. United in their pursuit of translating client aspirations into reality through innovative design solutions for workplace interior designs, this...

  • Executive Assistant Office Administrator

    2 weeks ago

    Thane, India Deerns Groep BV Full time

    Location: Mumbai, India. Working from Thane office Job Status: Permanent Sector: MEP Design Consultancy Engineering Firm **Salary**: Competitive & negotiable Job Title: Office Administrator cum Executive Assistant **About Us**: - Deerns India_ is part of _Deerns Group_, a Europe-based, 96-year-old engineering consultancy with a strong legacy in...

  • Office Administration Assistant

    1 week ago

    Naupada, Thane, Maharashtra, India Sensys Technologies Pvt. Ltd Full time

    **Job Title: Office Administration Assistant** **Job Location**: Naupada, Thane **Job Summary**: **Key Responsibilities**: - Maintain, organize, and update office files (both physical and digital), ensuring efficient document retrieval. - Manage inventory of office supplies, ordering new stock when necessary, and ensuring the office is well-equipped. -...

  • Administration Assistant

    7 days ago

    Thane, India Wisecor service pvt ltd Full time

    Handling various administrative and clerical responsibilities such as answering phone calls, taking and conveying messages, ordering office supplies, etc - Scheduling inter-departmental meetings, coordinating the time schedules with the employees, and arranging food and other necessities. - Handling and managing calendar schedules of management, making...