Office Administrative Assistant

2 weeks ago


Thane HO Thane Maharashtra, India Tigde Law Firm Full time ₹ 15,000 - ₹ 3,00,000 per year

TLF Tigde Law Firm is a progressive legal services firm committed to delivering excellence, innovation and client-focused solutions across a broad spectrum of legal practice areas. We pride ourselves on a collaborative work environment, high ethical standards and operational efficiency.

Role Overview:

You will play a pivotal role in ensuring smooth day-to-day administrative operations, workflow coordination, and operational efficiency across the firm. The role requires strong organizational skills, effective communication, and the ability to manage multiple priorities in a fast-paced legal environment.

Key Responsibilities:

Administrative & Office Management

  • Oversee daily office operations, ensuring smooth functioning of all administrative activities.
  • Maintain office supplies inventory, coordinate with vendors, and manage procurement processes.
  • Maintain organized filing systems (physical and digital) for firm documentation, contracts, and case files.
  • Coordinate facility management, housekeeping, and IT support requirements.

Operations & Workflow Management

  • Support in planning, coordinating, and executing firm-wide operational initiatives.
  • Liaise between departments to streamline processes and ensure timely completion of tasks.
  • Track, monitor, and report on project timelines, case progress, and operational performance metrics.
  • Assist in developing and implementing process improvement strategies.

Client Coordination & Communication

  • Serve as a point of contact for client communications related to administrative matters.
  • Coordinate client meetings, appointments, and events.
  • Maintain a high standard of professional and courteous communication with clients and stakeholders.

Financial & Compliance Support

  • Assist in preparing operational budgets, expense tracking, and petty cash management.
  • Coordinate with accounting and legal compliance teams to ensure timely reporting and statutory compliance.
  • Support billing, invoicing, and payment follow-up processes.

HR & Staff Coordination

  • Assist in recruitment coordination, onboarding, and staff engagement activities.
  • Maintain employee records and ensure adherence to HR policies.
  • Support in training coordination and professional development initiatives.

Qualifications & Requirements:

  • MBA / MMS / M.Com in Business Management, Operations or related field.
  • Excellent verbal and written communication skills in English, Marathi and Hindi.
  • Strong organizational and multitasking abilities.
  • Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software.
  • High attention to detail, problem-solving mindset and ability to work independently.
  • Professional demeanor with strong interpersonal skills.
  • Must Have personal laptop

Experience

  • 1–3 years of relevant experience in administration, operations, or office management, preferably in a professional services or legal environment.

Other Requirements:

  • Strong work ethics, confidentiality and discretion in handling sensitive information.
  • Ability to adapt to changing priorities in a fast-paced work setting.
  • Willingness to work extended hours when necessary to meet deadlines.

Job Types: Full-time, Permanent

Pay: ₹15, ₹30,000.00 per month

Work Location: In person



  • Thane H.O, Thane, Maharashtra, India Studio Elements Full time

    **Key Responsibilities**: - **Record Keeping**: Maintain accurate records and files, including student data, correspondence, and meeting notes. - **Scheduling**: Coordinate appointments, meetings, and events for staff and faculty. - **Communication**: Prepare and distribute internal and external communications, including newsletters and announcements. -...


  • Thane, India Somerset Exports PVT LTD Full time

    Company Description We suggest you enter details here. Role Description This is a full-time on-site role located in Mira Bhayandar for an Administrative Officer at Somerset Exports PVT LTD. The Administrative Officer will be responsible for managing general administrative tasks, providing administrative assistance, providing supervision in inventory...


  • Thane, India Deerns Groep BV Full time

    Location: Mumbai, India. Working from Thane office Job Status: Permanent Sector: MEP Design Consultancy Engineering Firm **Salary**: Competitive & negotiable Job Title: Office Administrator cum Executive Assistant **About Us**: - Deerns India_ is part of _Deerns Group_, a Europe-based, 96-year-old engineering consultancy with a strong legacy in...


  • Thane, India KSHAMATA Full time

    Accountability objectives typically revolve around ensuring the smooth functioning of administrative processes and supporting the overall organizational goals especially general administration of the office, document management, data entry, data management and reporting it to the management. The job involves travelling to local areas as per requirement...


  • Thane, India Ganesha Construction Full time

    Administrative assistant responsibilities: - Answer and direct phone calls - Organize and schedule appointments and meetings - Maintain contact lists - Produce and distribute correspondence memos, letters, faxes, and forms - Assist in the preparation of regularly scheduled reports - Develop and maintain a filing system - Order office supplies - Book travel...


  • Thane, India PARIVARTAN TRAINING AND DEVELOPMENT INSTITUTE Full time

    Key Responsibilities: Administrative & Reception Handling: Greet and assist visitors, students, and parents at the reception desk with professionalism. Maintain attendance registers, records, and documentation. Manage petty cash, vendor coordination, and day-to-day office administration. Supervise pantry supplies, office stationery, and ensure smooth...

  • Office Assistant

    2 days ago


    Thane, India HR POWER PAK Full time

    **Job Summary**: We are seeking a proactive and organized Office Assistant to join our team. The Office Assistant will play a key role in supporting the smooth and efficient operation of our office by providing administrative assistance and ensuring that office facilities and supplies are maintained. **Key Responsibilities**: - **Administrative...


  • Thane, India Ratna Facility Management Full time

    **Key Responsibilities**: - Handle day-to-day administrative tasks, including filing, managing correspondence, and maintaining records. - **Invoice Management**: Prepare, raise, and follow up on invoices. - **Inventory Management**: Monitor and maintain office inventory, ensuring adequate stock levels. - **Staff Attendance**: Record and track staff...


  • Thane, India Advika Enterprises Full time

    We are looking for Administrative Officer. Minimum 2-3yrs experienced required. Immediate joiner preferred Qualification -Any Graduation Must have computer knowledge Fluent English language mandatory. Job timing 9am-4pm Pay: ₹12,000.00 - ₹15,000.00 per month Schedule: - Day shift Supplemental Pay: - Yearly bonus Work Location: In person


  • Thane, India Unique Mixers & Furnaces Pvt. Ltd Full time

    **Responsibilities**: - Oversee and ensure the smooth day-to-day operations of the office. - Maintain a clean and organized office/factory environment. - Coordinate with external service providers for office/factory maintenance and repairs. - Ensure the pantry is well-stocked with necessary supplies. - Monitor inventory levels and reorder supplies as...