Office Administrator

**Job Title**: Office Administrator

**Organization**: Devi's Knowledge First

**Location**: Thane Vasant Vihar

**Department**: Administration

**Reports To**: Co-founders

**Job Summary**:
**Key Responsibilities**:

- **Student Management**:

- Coordinate student schedules, manage attendance, and address student inquiries.
- Provide support to students with academic and administrative issues.
- **Teacher Coordination**:

- Communicate effectively with teachers regarding schedules, class materials, and student progress.
- Assist with the preparation and distribution of teaching materials.
- Coordinate teacher training and professional development programs.
- **Parent Communication**:

- Maintain open communication with parents regarding student performance, attendance, and any relevant updates.
- Address parent concerns and provide timely resolutions.
- Organize parent-teacher meetings and other relevant events.
- **Administrative Support**:

- Manage office supplies, maintain equipment, and ensure a clean and organized work environment.
- Assist with the preparation of reports and other administrative documents.
- Handle general office inquiries and correspondence.
- **Technology Utilization**:

- Utilize software tools to manage schedules, track student progress, and generate reports.
- Coordinate online classes through platforms like Zoom, ensuring smooth and efficient delivery.
- Maintain accurate records of student data and other relevant information.
- **Exam Management**:

- Assist with the preparation and administration of exams.
- Coordinate the printing and distribution of exam papers.
- Oversee the grading and evaluation of exams.

**Benefits**:

- Competitive Salary: ₹12,000 - ₹15,000 per month
- Performance-Based Incentives: ₹1,000 per successful student admission
- Professional Development Opportunities
- Friendly and Supportive Work Environment

**Required Skills & Experience**:

- Proven experience as an Office Administrator or in a similar role (preferred in the education sector)
- Excellent communication and interpersonal skills, both verbal and written
- Strong organizational and time-management skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
- Experience with student information systems (preferred)
- Ability to work independently and as part of a team
- Strong problem-solving and decision-making abilities

**Desired Skills**:

- Experience with online teaching platforms (Zoom, Google Meet, etc.)
- Knowledge of educational best practices
- Ability to use technology effectively to streamline administrative tasks
- **Bonus**: Proficiency in using AI tools like ChatGPT for administrative tasks

**Working Hours**: 10:00 AM to 4:00 PM

**To Apply**:
**Equal Opportunity Employer**

**Note**:

- Devi's Knowledge First reserves the right to modify or amend job duties at any time.

**Job Role of Office Administrator**:

- **Communication Hub**: The Office Administrator acts as the primary point of contact between teachers, parents, and students. They effectively communicate information, address concerns, and build strong relationships.
- **Operational Efficiency**: They utilize software tools to streamline operations, including managing schedules, tracking student progress, and coordinating online classes. This ensures smooth and efficient functioning of the institute.
- **Quality Assurance**: They play a crucial role in maintaining high-quality education by ensuring timely scheduling, accurate record-keeping, and the availability of necessary resources like printed question papers.

**Job Types**: Full-time, Permanent

Pay: ₹12,000.00 - ₹15,000.00 per month

Schedule:

- Day shift
- Weekend availability

Supplemental Pay:

- Performance bonus
- Yearly bonus

**Location**:

- Thane, Maharashtra (required)

Work Location: In person

Application Deadline: 28/12/2024
Expected Start Date: 01/01/2025