Personal Assistant to MD

20 hours ago

Satellite Ahmedabad Gujarat, India Vinayak Worldtrade Full time ₹ 1,80,000 - ₹ 2,40,000 per year

Job Summary:

We are seeking a proactive, highly organized, and resourceful Personal Assistant to support the Managing Director (MD) in day-to-day operations. The role involves managing schedules, coordinating meetings, handling confidential correspondence, and assisting with both professional and personal administrative tasks to ensure the MD's time is utilized efficiently.

Key Responsibilities:

  • Manage and maintain the MD's daily calendar, appointments, and travel schedules.
  • Coordinate internal and external meetings, including agenda preparation, logistics, and follow-ups.
  • Handle confidential correspondence, emails, and phone calls on behalf of the MD with discretion and professionalism.
  • Prepare reports, presentations, and other documents as required.
  • Maintain proper filing systems (digital and physical) for easy retrieval of information.
  • Liaise with internal departments, clients, and external partners on behalf of the MD.
  • Monitor and track pending tasks, projects, and deadlines to ensure timely completion.
  • Manage personal errands and other tasks assigned by the MD as needed.
  • Assist in planning company events, meetings, and business trips.
  • Perform any other administrative duties as may be assigned to support the MD's office.

Required Education, Skills, and Qualifications:

  • Graduate in any discipline (Business Administration preferred).
  • Minimum 3–5 years of experience as a Personal Assistant, Executive Assistant, or similar role.
  • Excellent command of English (written and verbal communication).
  • Strong organizational, time management, and multitasking abilities.
  • Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and digital communication tools.
  • High level of confidentiality, professionalism, and attention to detail.
  • Ability to work independently with minimal supervision and handle pressure effectively.
  • Pleasant personality with good interpersonal and coordination skills.

Job Type / Category:

  • Full-time, On-site
  • Monday to Saturday
  • Industry: Pharmaceutical / Industrial Raw Material Trading (customize as applicable)

Job Type: Full-time

Pay: ₹15, ₹20,000.00 per month

Benefits:

  • Cell phone reimbursement
  • Internet reimbursement
  • Paid sick time

Work Location: In person

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