Bids-Project Coordinator

2 weeks ago

Remote, India Learntastic Full time ₹ 6,00,000 - ₹ 12,00,000 per year

Job description:

Job Title: Bids -Project Coordinator

Department: Bids, Compliance, and Vendor Management

Reports To: Director – Bids, Compliance, and Vendor Management

Location: Remote

Job Type: Full-Time

Job Summary:

We are seeking a highly professional and articulate External Relations & Partnerships Coordinator to serve as the face of our department in all interactions with governmental bidding agencies and vendor partners. This individual will act as a strategic bridge between external stakeholders and internal teams, ensuring smooth communication, accurate information transfer, and relationship alignment. The ideal candidate understands both the broader business context and specific deal-level details and thrives in a role where precision, poise, and relationship-building are essential.

Key Responsibilities:

  • Represent the Bids, Compliance, and Vendor Management department in meetings, calls, and written correspondence with government bidding agencies and vendor partners.
  • Develop and maintain professional relationships with key external stakeholders to foster trust and ensure ongoing alignment.
  • Act as a liaison between external agencies and internal departments (sales, legal, finance, product, etc.), ensuring timely and accurate exchange of information.
  • Understand and communicate the details of current and upcoming bids, contracts, vendor relationships, and compliance requirements.
  • Coordinate responses to RFPs, RFIs, and other government solicitations in collaboration with the internal team.
  • Track and report on interactions, opportunities, and challenges in a structured and timely manner.
  • Assist in contract negotiations by providing context, relaying key terms, and ensuring departmental alignment.
  • Maintain an up-to-date understanding of relevant regulations, procurement procedures, and agency/vendor preferences.
  • Support the Director in preparing presentations, briefing documents, and reports related to external engagements.

Qualifications:

  • Bachelor's degree in Business Administration, Public Policy, Communications, or related field (Master's degree preferred).
  • 3+ years of experience in vendor management, government contracting, public relations, or external partnerships.
  • Strong interpersonal and communication skills – both written and verbal.
  • Ability to quickly grasp complex business and deal concepts and relay them clearly to various stakeholders.
  • Highly organized with exceptional attention to detail and follow-through.
  • Experience working with government agencies and knowledge of procurement/bid processes is a strong plus.
  • Professional demeanor, discretion, and the ability to work under pressure and with diverse teams.

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