Admin & Operations Coordinator

4 days ago

Gurgaon, Haryana, India Cellar Door Full time ₹ 4,00,000 - ₹ 4,50,000 per year

Location: On-site, Gurgaon

Company: Cellar Door Productions

About the Role:

Cellar Door Studios is seeking a detail-oriented and proactive Admin & Operations Coordinator to support our bookings, client coordination, and studio operations. This role will be central to ensuring smooth client experiences, accurate financial processes, and efficient day-to-day administration of the studios.

Key Responsibilities

Client Coordination & Bookings


• Coordinate with clients and the accounts team to manage studio bookings end-to-end.


• Facilitate and track payments, ensuring accuracy and timely completion.


• Prepare and issue estimates and invoices aligned with client requirements as per studio bookings.


• Accurately tag booking details (studio, package, etc.) in the internal systems.


• Ensure compliance with invoicing standards, taxes, and TDS deposits.

Operations Oversight


• Audit studio operations to ensure documentation and reporting are properly maintained.


• Monitor additional charges (overtime, damages, extra services) to ensure they are recorded and billed correctly.


• Coordinate with vendors and service providers for invoices and ensure timely payments.

General Administration


• Manage routine administrative tasks, including bill payments, contracts, and paperwork.


• Support the management team with operational reporting and documentation.

Requirements


• Graduate degree in Business Administration, Finance, or a related field (preferred).


• 2–4 years of experience in administration, accounts coordination, or operations.


• Understanding of financial processes such as invoicing, GST, and TDS.


• Excellent organisational and multitasking skills with attention to detail.


• Strong communication skills for client and vendor interactions.


• Proficiency in MS Office/Google Workspace; experience with accounting/ERP software is a plus.

What you can expect from this role


• Opportunity to work with a dynamic and growing creative studios company.


• A collaborative environment where you will play a key role in ensuring smooth operations.


• Exposure to both the creative and financial aspects of a fast-growing business.

CTC: INR 4-4.5Lacs per annum

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