Executive- Admin

1 week ago

Gurgaon, Haryana, India Hilti Full time ₹ 9,00,000 - ₹ 12,00,000 per year

Position: Executive-Travel & Admin (On roll position)

Department: Finance

Reporting to: Head - Indirect Procurement & Admin

Purpose of Position:

As Executive- Travel & Admin, you are responsible for preserving the good condition of infrastructure and ensure that facilities are safe and well-functioning for all pan India accountable for services such as cleaning, security, preventive maintenance, HVAC and Fire safety, to make sure the surrounding environment is in a suitable condition to work. The role

is also responsible to manages domestic and international travel for employees and management, ensuring cost-effective bookings, policy compliance, and seamless travel experiences.

Responsibilities & Accountabilities:

Manage domestic and international travel arrangements (flights, hotels, transport, visas, insurance, etc.) for employees and management in coordination with the Travel Management Company (TMC).

Ensure cost-effective travel bookings while strictly adhering to company travel policies.

Handle emergency travel changes or cancellations and provide end-to-end support to employees during travel.

Ensure timely renewal of hotel and airline agreements to secure competitive rates and benefits.

Plan and manage event budgets, ensuring close monitoring of budget vs. actual costs for each event.

Verify, reconcile and process all invoices related to travel and events, ensuring accuracy and timely payment

Make all necessary arrangements for Events schedule every year such as Kick off, Wave-1 & wave 2 etc.

Manage facilities across 17 locations, ensuring upkeep, safety, and regular maintenance.

Conduct regular building inspections to identify repair and renovation requirements.

Managing the pantry, housekeeping, security and drivers staff and brief them on regular basis.

Manage the 900+ mobile number and day-to-day operation

Real estate Strategy for space planning, expansion of offices, cost Optimization and renewal of agreement and

lease rental payment on monthly basis.

Preparing the monthly Travel & Admin MIS report and share with team leader.

Ensure timely renewal of statutory compliances such as signage permissions, service center licenses, and factory approvals.

Maintain accurate records of office leases, utilities, and compliance documentation in line with company policies.

Person Specification:

  • Bachelor's degree in any discipline; business administration preferred, with a minimum of 3 years' experience.
  • Certifications in Travel Management and/or Facilities Management are an advantage.
  • 2-4 years of hands-on experience in Administration and Corporate Travel Management.
  • Strong working knowledge of technical/engineering operations and facilities management best practices.
  • Excellent communication, coordination, and time-management skills.

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