Assistant to the Director

3 days ago


Indore, Madhya Pradesh, India Wolf Indore Casa Full time ₹ 4,80,000 - ₹ 6,00,000 per year

Job Title: Executive Aide to the Director

Reports To: The Director

Position Summary:

The Executive Aide to the Director plays a critical role in ensuring the efficient operation of the Director's office and providing high-level administrative, operational, and strategic support. This position requires exceptional organizational skills, discretion, professionalism, and the ability to manage competing priorities in a fast-paced environment. So HE/SHe must have excellent communication skills and be smart and active.

Key Responsibilities:

I. Administrative and Operational Support

  • Calendar Management: Proactively manage and coordinate the Director's complex schedule, including internal and external meetings, appointments, and deadlines, ensuring maximum time productivity.
  • Correspondence Management: Screen, prioritize, and manage all incoming correspondence, emails, and phone calls. Draft, proofread, and prepare professional correspondence, reports, and other documents on behalf of the Director.
  • Travel Coordination: Arrange and manage all aspects of business travel (domestic and international), including booking flights, accommodation, ground transportation, and preparing detailed itineraries and travel expense reports.
  • Meeting Coordination: Organize and facilitate meetings called by the Director, including scheduling, booking rooms, drafting and distributing agendas, compiling background materials, and, as required, attending meetings to take, transcribe, and distribute minutes.
  • Office Management: Maintain an organized, efficient, and professional Director's office. Manage filing systems (hard copy and electronic) and ensure the maintenance of confidential and sensitive information with the utmost discretion.

II. Liaison and Communication

  • Internal Liaison: Act as a primary point of contact and liaison between the Director and internal departments, senior management, staff, and other key stakeholders, ensuring clear and timely communication.
  • External Relations: Manage communications with external stakeholders, including clients, partners, government officials, and the Board of Directors/Executive Committee, maintaining a high standard of professionalism.
  • Information Flow: Ensure the Director is consistently provided with all necessary documents, briefing materials, and information in advance of meetings and engagements.

III. Strategic and Project Assistance

  • Research and Reporting: Conduct preliminary research, compile data, and prepare summaries, reports, and presentations to support the Director's decision-making and strategic initiatives.
  • Project Follow-up: Monitor and track the progress of projects, action items, and initiatives assigned by the Director to various departments, ensuring deadlines are met and providing status updates.
  • Goal Monitoring: Assist in monitoring the attainment of departmental or organizational objectives and goals as set by the Director.
  • Policy Support: Assist in the establishment, revision, and maintenance of office and departmental procedures and policies.

Qualifications and Skills:

  • Education: Bachelor's degree in Business Administration, Management, or a related field (or equivalent work experience).
  • Experience: Proven experience (e.g., 3-5+ years) as an Executive Assistant, Administrative Aide, or similar role supporting a senior executive or Director.
  • Technical Proficiency: Expert-level proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with modern scheduling and project management tools.
  • Core Competencies:
  • Exceptional organizational, multitasking, and time-management skills.
  • Outstanding verbal and written communication skills.
  • High degree of professionalism, judgment, and the ability to handle confidential information with absolute discretion.
  • Strong problem-solving abilities and a proactive, detail-oriented work ethic.
  • Ability to work independently and manage multiple projects under pressure.

Job Type: Full-time

Pay: ₹20, ₹50,000.00 per month

Work Location: In person



  • Indore, Madhya Pradesh, India The Blunt Full time

    Role OverviewWe are seeking a highly organized, decisive, and proactive Chief Assistant Director to join our core team full-time (no freelancers). This role is ideal for someone who wants to build their career in the rapidly growing microdrama space. You will be the right hand to our directors—handling shoot scheduling, team coordination, and ensuring...

  • PA to director

    1 week ago


    Indore, Madhya Pradesh, India The Rhetorics Full time ₹ 9,00,000 - ₹ 12,00,000 per year

    Company DescriptionAt The Rhetorics, we excel at transforming words into impactful messages through speeches, branding, and content that deeply connects with audiences. We craft narratives that leave a lasting impression by balancing authority with warmth and making complex ideas simple yet powerful. Our expertise extends beyond writing to understanding what...


  • Indore, Madhya Pradesh, India Sarthak Singapore Group Full time ₹ 8,00,000 - ₹ 12,00,000 per year

    We're Hiring | Executive Assistant to DirectorSarthak Singapore Group (Real Estate) – IndoreAre you an experienced professional looking to work directly with top leadership in a dynamic real estate firm? Here's your opportunity Position: Executive Assistant to Director Location: Indore Experience: 5+ Years (Real Estate / Corporate background preferred)...


  • Indore, Madhya Pradesh, India Human Power Services Full time ₹ 3,00,000 - ₹ 5,00,000 per year

    * Personal Assistant to Managing Director * Prepare Reports , Presentations Appointments, Calendar, meeting notes.* Handle correspondence.


  • Indore, Madhya Pradesh, India The Blunt Full time

    The BLUNT is expanding and looking for a Freelance Art Director who can transform any location into a visually stunning set and be actively involved from pre-production to final execution, adding creative inputs to make our microdramas even better.What You'll DoCollaborate in pre-production to conceptualize the overall visual tone and design.Suggest...


  • Indore, Madhya Pradesh, India Speeddex Construction Pvt ltd Full time

    Company Description Speeddex Construction Pvt Ltd, based in Indore, specializes in residential and commercial construction, as well as home renovations. Our seasoned team of professionals ensures every project is built with craftsmanship and innovation. We are committed to quality, safety, and client satisfaction, delivering projects on time and within...

  • Personal Assistant

    7 days ago


    Indore, Madhya Pradesh, India AmsOne Integration services Full time ₹ 20,00,000 - ₹ 40,00,000 per year

    Job description:We're seeking an experienced Personal Assistant to support our Director. The successful candidate will be responsible for managing the director's daily activities, ensuring seamless operations, and maintaining confidentiality. As a Personal Assistant, you will be required to travel with the director to meetings, conferences, and other events,...

  • Personal Assistant

    1 week ago


    Indore, Madhya Pradesh, India Dwarka Castings & Engg. Pvt Ltd Full time ₹ 9,00,000 - ₹ 12,00,000 per year

    Job Description: Executive Assistant / Personal Assistant to the Managing DirectorCompany:Location:INDOREReports to:Managing DirectorAbout Us: is a leading online platform dedicated to connecting the Dwarka community. We provide a comprehensive resource for residents, businesses, and visitors, offering information on local services, events, news, and more....


  • Indore, Madhya Pradesh, India Marriott Full time

    Job Number 24144981 Job Category Event Management Location Sheraton Grand Palace Indore Omaxe City 1 Indore Madhya Pradesh India Schedule Full-Time Located Remotely N Relocation N Position Type ManagementJOB SUMMARYThe position assists in the execution of all property events with a seamless turnover from sales to operations and back to sales Ensures the...


  • Indore, Madhya Pradesh, India The Blunt Full time

    The BLUNT is looking for a Freelance Costume Stylist who can source stylish and rich-looking outfits for our actors – while working within a tight budget or arranging creative barter collaborations.What You'll DoSource, curate, and style outfits that enhance the characters' personalities and elevate the overall visual appeal of our...