Personal Assistant

5 hours ago

Indore, Madhya Pradesh, India Dwarka Castings & Engg. Pvt Ltd Full time ₹ 9,00,000 - ₹ 12,00,000 per year

Job Description: Executive Assistant / Personal Assistant to the Managing Director

Company:

Location:
INDORE

Reports to:
Managing Director

About Us:

is a leading online platform dedicated to connecting the Dwarka community. We provide a comprehensive resource for residents, businesses, and visitors, offering information on local services, events, news, and more. Our mission is to be the go-to digital hub for everything Dwarka.

Position Summary:

We are seeking a highly organized, proactive, and discreet individual to serve as a combined Executive Assistant and Personal Assistant to our Managing Director. This is a crucial role that requires a high level of professionalism, excellent communication skills, and the ability to manage a diverse range of tasks, from business operations to personal matters. The ideal candidate will be a trustworthy partner, anticipating the MD's needs and ensuring the seamless execution of their daily schedule.

Key Responsibilities:

Executive Assistant Duties:

  • Calendar Management:
    Proactively manage and coordinate a complex and ever-changing calendar, scheduling meetings, appointments, and travel arrangements (domestic and international).
  • Communication & Correspondence:
    Act as the first point of contact for the MD. Screen and prioritize emails, phone calls, and correspondence, drafting and sending professional responses on their behalf.
  • Meeting & Event Coordination:
    Arrange and prepare for internal and external meetings, including creating agendas, preparing presentation materials, taking detailed minutes, and following up on action items.
  • Travel & Logistics:
    Plan and book all travel itineraries, including flights, hotels, ground transportation, and visa applications.
  • Administrative Support:
    Handle a wide range of administrative tasks, including expense reporting, document preparation, and file management (both physical and digital).
  • Research & Reporting:
    Conduct research on various topics, compile data, and prepare reports or presentations as requested by the MD.
  • Project Management:
    Assist with the coordination and execution of special projects and initiatives, ensuring deadlines are met and stakeholders are kept informed.

Personal Assistant Duties:

  • Personal Scheduling:
    Manage and coordinate personal appointments and commitments.
  • Errands & Tasks:
    Run personal errands as needed.
  • Confidentiality:
    Handle highly sensitive and confidential information with the utmost discretion and integrity.

Qualifications:

  • Bachelor's degree preferred, but not required with relevant experience.
  • Minimum of 3-5 years of experience as an Executive Assistant, Personal Assistant, or similar role, preferably in a fast-paced environment.
  • Exceptional organizational and time-management skills
    with the ability to multitask and prioritize effectively.
  • Strong communication skills
    , both written and verbal, with a professional and articulate demeanor.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools.
  • High level of discretion and ability to handle confidential information with integrity.
  • A proactive, problem-solving attitude with the ability to anticipate needs and act independently.
  • Familiarity with the Dwarka area and local community is a plus.

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