Executive Assistant/Personal Assistant to CEO

3 days ago

Indore, Madhya Pradesh, India YO HR Consultancy Full time ₹ 5,00,000 - ₹ 15,00,000 per year

Preferred Age Range: 35–45 years
Role Overview

We are seeking a highly organized, proactive, and trustworthy Personal Assistant to provide comprehensive administrative and personal support to the CEO. The ideal candidate will manage the executive's schedule, travel, communication, and daily operations, ensuring seamless coordination across all business and personal matters.

Key Responsibilities

  • Manage and organize the executive's daily schedule, including meetings, appointments, and travel arrangements.

  • Handle all communication (emails, phone calls, correspondence) on behalf of the CEO.

  • Coordinate travel logistics — flights, hotels, visas, and itineraries for domestic and international travel.

  • Prepare reports, presentations, and documentation as required.

  • Plan and coordinate business and personal events, meetings, and social engagements.

  • Prioritize and manage multiple tasks to ensure timely completion and effective workflow.

  • Remind and follow up with the executive on key commitments, deadlines, and action items.

  • Maintain and update personal and professional calendars, including family, healthcare, and social obligations.

  • Prepare meeting agendas, take detailed minutes, and ensure follow-up on action items.

  • Liaise with internal teams and external stakeholders to coordinate meetings and information flow.

  • Uphold strict confidentiality in handling sensitive company and personal information.

Requirements

  • Proven experience as a Personal Assistant, Executive Assistant, or similar role.

  • Excellent organizational and time management skills.

  • Strong verbal and written communication abilities.

  • High level of discretion, integrity, and professionalism.

  • Proficiency with MS Office Suite (Word, Excel, PowerPoint, Outlook).

  • Ability to adapt in a fast-paced and dynamic work environment.

  • Flexible, dependable, and able to handle multiple priorities efficiently.

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