Executive Assistant to Managing Director

11 hours ago


Salt Lake Kolkata West Bengal, India Mahabir Danwar Jewellers Full time ₹ 3,60,000 - ₹ 6,00,000 per year

Executive Assistant – Key Responsibilities1. Calendar & Schedule Management

  • Manage the executive's daily calendar, appointments, and meetings.
  • Prioritize and coordinate scheduling conflicts.
  • Send reminders and maintain time efficiency.

2. Communication & Correspondence

  • Handle emails, phone calls, and messages on behalf of the executive.
  • Draft, review, and send professional communication.
  • Act as the point of contact between the executive and internal/external stakeholders.

3. Meeting Coordination

  • Schedule and organize meetings, video conferences, and events.
  • Prepare agenda, minutes, and follow-up action points.
  • Ensure timely sharing of meeting materials and documents.

4. Travel & Logistics Management

  • Plan domestic and international travel.
  • Handle ticketing, accommodation, travel itineraries, and reimbursement claims.
  • Ensure smooth end-to-end travel support.

5. Document & Data Management

  • Prepare reports, presentations, and spreadsheets.
  • Maintain digital and physical filing systems.
  • Ensure confidentiality of sensitive documents.

6. Task & Project Coordination

  • Assist in project tracking, deadlines, and deliverables.
  • Coordinate cross-team activities to support executive initiatives.
  • Follow up on pending tasks with team members.

7. Office & Administrative Support

  • Organize and maintain office supplies and executive requirements.
  • Assist in vendor coordination for office needs.
  • Manage expense tracking and budgeting support.

8. Confidentiality & Professionalism

  • Maintain strict confidentiality at all times.
  • Represent the executive with high professionalism and discretion.

9. Relationship Management

  • Build strong relationships with internal departments and external partners.
  • Support in stakeholder communication and coordination.

10. Executive Personal Support (If Required)

  • Assist in personal appointments, events, or errands (as pre-approved).
  • Manage personal calendars when needed.

Job Types: Full-time, Permanent

Pay: ₹20, ₹30,000.00 per month

Benefits:

  • Cell phone reimbursement
  • Food provided
  • Health insurance

Work Location: In person



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