Executive Assistant

Executive Assistant to the Owner (Female-Owned Luxury Jewellery Brand)

Location: Kolkata, India

Experience: Minimum 5 Years

Eligibility: Female Candidates Only

About the Role

We are seeking a highly experienced, dynamic, and discreet Executive Assistant (EA) to provide comprehensive, high-level support to the female owner of a prestigious luxury jewelry brand based in Kolkata. This role is pivotal in ensuring the smooth and efficient operation of the executive office and requires an individual who can operate with the utmost professionalism, confidentiality, and initiative.

The ideal candidate will act as a trusted gatekeeper, manage complex logistics, and represent the brand owner with poise and sophistication, both locally and internationally.

Key Responsibilities

Executive and Administrative Support

Complex Calendar Management: Proactively manage and maintain the owner's intricate calendar, including scheduling meetings, conferences, and personal appointments, resolving conflicts, and ensuring time efficiency.

Travel Coordination: Expertly arrange and manage extensive domestic and international travel logistics, including flights, accommodations, ground transportation, visa applications, and detailed itineraries. The candidate must be willing and able to travel frequently with the owner as required.

Communication Hub: Serve as the primary point of contact, screening and prioritizing all incoming and outgoing communication (emails, calls, correspondence), drafting professional replies, and preparing presentations and reports.

Meeting Preparation: Prepare agendas, gather necessary materials, take accurate minutes during meetings, and ensure timely follow-up on action items.

Confidentiality: Handle highly sensitive, confidential, and proprietary information and documents with unwavering discretion and integrity.

Brand and Operational Support

Event Coordination: Assist in the planning and execution of high-profile luxury brand events, client meetings, and social engagements both in Kolkata and globally.

Liaison: Act as a professional and polished liaison between the owner and internal teams, external partners, high-net-worth clients, and vendors.

Project Assistance: Provide administrative support on strategic business projects, research initiatives, and general office management duties.

Personal Support (As Needed): Manage select personal appointments and errands for the owner to ensure complete professional focus.

Qualifications and Skills

Experience: Minimum of 5 years of demonstrated experience as an Executive Assistant, Personal Assistant, or similar high-level support role, preferably within the luxury goods, high-fashion, or jewelry industry.

Discretion: Proven ability to handle sensitive information with the highest level of confidentiality and professionalism.

Organizational Prowess: Exceptional organizational, multi-tasking, and time-management skills with meticulous attention to detail.

Global Mobility: Willingness and ability to travel internationally on short notice for extended periods is mandatory. Must possess a valid passport.

Communication: Outstanding verbal and written communication skills in English. Proficiency in other languages is a plus.

Technical Proficiency: Expert level knowledge of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with digital management tools.

Attributes: Must be proactive, resourceful, flexible, and possess a polished, poised, and professional demeanor suitable for a luxury brand environment.

Why Join Us?

This is a unique opportunity to work directly alongside an inspirational owner at the forefront of a renowned luxury jewelry brand. You will be instrumental in the brand's continued success and will gain unparalleled exposure to the world of high-end international business and luxury clientele.

Job Types: Full-time, Permanent

Pay: ₹60, ₹100,000.00 per month

Benefits:

• Leave encashment
• Provident Fund

Work Location: In person