Personal Assistant to Chief Executive Officer

4 hours ago

Pune, Maharashtra, India Shoption Full time ₹ 6,00,000 - ₹ 18,00,000 per year

Job Description: Assistant to CEO

Position:
Executive Assistant to CEO

Location:
Kharadi, Pune

Experience:
1-5 yrs.

Employment Type:
Full-time

About the Role

We are looking for a highly organized, proactive, and resourceful
Assistant to the CEO
who will act as a trusted partner in managing the CEO's day-to-day priorities. The role involves calendar and travel management, strategic coordination with internal and external stakeholders, preparing reports/presentations, and ensuring seamless execution of business and personal commitments. This is a high-impact role offering
direct exposure to leadership, strategy, and decision-making
.

Key Responsibilities

CEO Support & Coordination

  • Manage the CEO's calendar, appointments, and travel arrangements.
  • Act as the primary point of contact between the CEO and stakeholders.
  • Draft, review, and manage emails, presentations, and business documents.
  • Prepare meeting briefs and ensure timely follow-ups on decisions and action items.

Operational & Administrative Support

  • Assist in preparation of reports, MIS, proposals, and presentations.
  • Maintain organized records, documents, and confidential information.
  • Track ongoing projects, deadlines, and ensure timely execution.
  • Coordinate with different departments to align with CEO's directives.

Strategic & Business Support

  • Conduct market/industry research to support CEO's decision-making.
  • Provide analytical insights and summaries on key business topics.
  • Support in business development, investor relations, and client meetings.
  • Assist in preparing board reports, strategy notes, and presentations.

Personal Assistance (as required)

  • Manage select personal tasks, appointments, and reservations.
  • Provide end-to-end support in balancing CEO's professional and personal priorities.

Qualifications & Skills

  • Graduate/Postgraduate in
    Business Administration, Management, Law, or related field
    .
  • [Optional: Preference for candidates with an
    Engineering background
  • MBA/PGDM.]
  • 3–7 years of experience as an Executive Assistant, Chief of Staff, or similar role supporting CXOs/Founders.
  • Excellent organizational, multitasking, and time-management skills.
  • Strong communication (written & verbal) and interpersonal skills.
  • Proficiency in MS Office/Google Workspace; knowledge of productivity/project management tools is a plus.
  • Ability to handle confidential information with integrity and discretion.
  • Flexibility to thrive in a dynamic, fast-paced environment.

What We Offer

  • Direct exposure to CEO-level decision-making and strategy.
  • Opportunity to work closely with leadership across multiple business functions.
  • A challenging, learning-oriented environment with strong growth opportunities.
  • Competitive compensation and benefits package.

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