Senior Workplace Coordinator

Cohesity is the leader in AI-powered data security. Over 13,600 enterprise customers, including over 85 of the Fortune 100 and nearly 70% of the Global 500, rely on Cohesity to strengthen their resilience while providing Gen AI insights into their vast amounts of data. Formed from the combination of Cohesity with Veritas' enterprise data protection business, the company's solutions secure and protect data on-premises, in the cloud, and at the edge. Backed by NVIDIA, IBM, HPE, Cisco, AWS, Google Cloud, and others, Cohesity is headquartered in Santa Clara, CA, with offices around the globe.  

We've been named a Leader by multiple analyst firms and have been globally recognized for Innovation, Product Strength, and Simplicity in Design , and our culture. 

Want to join the leader in AI-powered data security? 

The Senior Workplace Coordinator plays a pivotal role in ensuring smooth day-to-day operations of the workplace, delivering an excellent employee experience, and maintaining a safe, functional, and engaging office environment. This role serves as the bridge between employees, vendors, and workplace leadership, while supporting facilities operations, workplace programs, and regional initiatives.

Workplace Operations & Facilities Management

• Oversee day-to-day workplace operations including reception, housekeeping, pantry, mailroom, and vendor services.
• Coordinate preventive and corrective maintenance schedules with vendors and engineering teams.
• Monitor and manage office supplies, pantry stock, furniture, and equipment.
• Ensure compliance with health, safety, and environmental standards.
• Track and report on workplace KPIs (uptime, response time, issue resolution, etc.).

Employee Experience & Workplace Services

• Act as the first point of contact for employees on workplace-related queries and requests.
• Support new hire onboarding, seating allocation, access cards, and orientation to office services.
• Organize employee engagement activities, townhalls, and workplace experience programs.
• Assist in planning and executing executive visits, leadership events, and office celebrations.

Space & Move Management

• Support space planning, seating charts, and workplace occupancy reports.
• Coordinate employee moves, adds, and changes (MAC).
• Partner with IT and Security teams to ensure smooth desk setups and access.

Vendor & Budget Management

• Coordinate with facility vendors (housekeeping, security, catering, maintenance, etc.) to ensure quality service delivery.
• Assist in invoice processing, purchase requisitions, and vendor documentation.
• Track expenses against workplace budget and highlight variances.

Qualifications & Skills

• Bachelor's degree in Facilities Management, Business Administration, Hospitality, or related field.
• 5–7 years of experience in workplace coordination, facilities, or corporate real estate.
• Strong organizational and multitasking skills with attention to detail.
• Excellent communication and interpersonal skills; ability to manage multiple stakeholders.
• Proficiency in MS Office Suite, workplace management tools (CAFM/IWMS), and ticketing systems.
• Ability to work in a fast-paced, dynamic environment with problem-solving mindset.

Key Competencies

• Customer-focused mindset
• Team collaboration and cross-functional partnership
• Proactive and solution-oriented
• Data-driven decision making
• Ability to remain calm, proactive, and adaptable in fast-changing or high-pressure environments
• Maintain professional conduct, positive energy, and be a team collaborator
• Ability to be on-site every day, and flexible in supporting after-hours escalations when needed
• Alignment with our RADIO values

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Equal Employment Opportunity Employer (EEOE)

Cohesity is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, sexual orientation, national origin or nationality, ancestry, age, disability, gender identity or expression, marital status, veteran status or any other category protected by law.

If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may contact us at COHESITY or for assistance.

In-Office Expectations

Cohesity employees who are within a reasonable commute (e.g. within a forty-five (45) minute average travel time) work out of our core offices 2-3 days a week of their choosing.

Interested candidates based outside of the designated areas are welcome to apply, provided they have the right to work in the job location.