
Office Administrator
22 hours ago
**Office Administrator**
**Key Roles and Responsibilities of Office Administrator.**
**Primary Responsibility**:
1. **Manpower Management**: plays a crucial role in managing House Keeping & Security Guards efficiently. Here are some key responsibilities of office administration in this regard. Selection and Training, Supervision and Performance Management, Scheduling and Deployment, Equipment and Supplies Management, Compliance and Protocol Enforcement, Conflict Resolution and Crisis Management.
2. **Project Manpower Coordination**:Involve in timely coordination of all the field and in-house resources and maintaining records of the same.
3. **Project Logistic Coordination**: Involve in Coordination of Managing Postage and Courier Services Coordination of Outgoing and incoming mails or parcel, address and cost management, Compliance and Security.
4. **Maintaining Attendance Records**: Managing employee attendance is a critical aspect of office administration. Here are some responsibilities involved in this task: Managing Attendance Systems, Monitoring Attendance, and Providing Attendance Reports.
5. **Travel Arrangement**: plays a crucial role in managing business travels efficiently. Here are some key responsibilities of office administration in this regard Travel Coordination, Itinerary Planning, Travel Documentation, Expense Management, Travel Policy Compliance, Emergency Support.
6. **Vendor Management**: Selecting and supervising vendors and contractors for services such as maintenance, repairs, cleaning, gardening and landscaping. Ensuring that vendors deliver high-quality work and meet contractual obligations. Also, documentation and records management.
7. **Property & Equipment Maintenance**: Ensuring that the building is properly maintained both internally and externally. This includes regular inspections, repairs, and upkeep of facilities, equipment, and infrastructure.
**Secondary Responsibilities**:
**1. Financial Management**: Timely budgeting and financial planning for building operations, including expenses such as maintenance, utilities, insurance, and property taxes, handling accounts related to building and reporting to finance department for smooth operation.
**2. Safety and Security**: Implementing and enforcing safety protocols to protect occupants and assets within the building. This may involve installing security systems, conducting safety drills, and ensuring compliance with building codes and regulations.
**3. Licence & Records Management**: Overseeing licence agreements, including negotiations, renewals, and applicability. Keeping accurate records of licence & agreements and ensuring compliance with Licence terms. Maintaining proper records of applicable documents, including appointment schedules, and any relevant documentation related to visitor interactions. Ensuring compliance with local authorities and company policies.
**4. Regulatory Compliance**: Staying up-to-date with relevant laws, regulations, and building codes. Ensuring that the building complies with zoning requirements, environmental regulations, accessibility standards, and other legal obligations.
**5. Emergency Readiness**: Developing and implementing emergency response plans to address situations such as fires, natural disasters, or security breaches. Training staff and tenants on emergency procedures and coordinating with emergency services when necessary.
**6. Energy Efficiency and Sustainability**: Implementing measures to improve energy efficiency, such as installing energy-efficient Lighting, Air conditioning, CCTV, Fridge, Microwave, EPABX and water-saving fixtures.
**7. Guests and Visitors Management**: Coordinating appointments and meetings with visitors, Greeting and Reception, Communication Liaison, Hospitality Services.
**8. Occasion & Festivals Management**:Event Planning and Coordination, Budget and Vendor Management, Health and Safety Compliance, Post-Event Evaluation
**9. Tenant Relations**: Managing relationships with tenants, addressing their concerns, and ensuring their needs are met. This involves effective communication, handling tenant requests and complaints, and maintaining tenant satisfaction.
**10. Continuous Improvement**: Office administrator regularly evaluate and update processes and procedures to streamline operations, improve efficiency, and enhance the overall experience.
Experience
- 1+ year
Salary - As per market Standard
or Whatsapp at 7602700811
**Job Types**: Full-time, Permanent
**Job Types**: Full-time, Permanent
Pay: ₹15,000.00 - ₹30,000.00 per month
**Benefits**:
- Provident Fund
Schedule:
- Day shift
- Monday to Friday
- Morning shift
Work Location: In person
-
Administration Officer
3 days ago
Kolkata, West Bengal, India Duncans Tea Limited Full time**PURPOSE** Administrative Officer who will support our daily office procedures and ensure our administrative activities run smoothly on a daily and long-term basis. His/her duties will include office management٫ liaising, external work, reporting on expenses and organizing company records & providing administrative support to employees. **JOB...
-
Office Administrative Assistant
6 days ago
Kolkata, West Bengal, India Prediqt Business Solution Full time**Job Title**: Office Administrative Assistant **Location**: Kolkata **Job Type**: Full-Time **Job Overview**: **Key Responsibilities**: - **Office Administration**: - Manage and organize day-to-day office operations, including filing, document management, and office supply inventory. - Assist in scheduling appointments and meetings for team members. -...
-
Office Administrator
23 hours ago
Mominpur, Kolkata, West Bengal, India Rising Tide Full time**Job Summary** **Key Responsibilities** - Oversee daily office operations, supplies, maintenance, and vendor coordination. - Ensure a clean, safe, and organized workplace with smooth office logistics. - Manage office documentation, records, and correspondence efficiently. - Organize meetings, appointments, and travel arrangements for office. - Handle...
-
Administration Officer
23 hours ago
Tangra, Kolkata, West Bengal, India Seamus Management Services LLP Full timeJob Location : Kolkata Position : Administration Officer Experience : 5 Years Qualifications : Graduate **Gender : Female** Joining : As soon as possible Skills: Must be presentable and good in english speaking Organize data and experience in back office; Produce and distribute correspondence memos, letters, faxes and forms; Assist in the preparation...
-
Office Administrator
1 week ago
New Town, Kolkata, West Bengal, India MSR IT Solutions Pvt Ltd Full timeKey Roles and Responsibilities of Office Adminitration - Property & Equipment Maintenance - Ensuring that the building is properly maintained both internally and externally. - Safety and Security - Implementing and enforcing safety protocols to protect occupants and assets within the building. - Manpower Management - plays a crucial role in managing House...
-
Office Administrator
3 days ago
New Town, Kolkata, West Bengal, India APPSeCONNECT Automation Pvt Ltd. Full time**Front Desk Management**: - Serve as the first point of contact for vendors,visitors and employees. - Maintain a welcoming and professional front office environment. - Being pro-active in addressing employee issues with Office infrastructure and Admin facilities. **Administrative Support**: - Co-ordinate and manage office supplies, equipment, and...
-
Office Administrator
3 days ago
Park Circus, Kolkata, West Bengal, India International STEAM Research Full timeWe are seeking a dedicated and efficient Office Administrator to join our team. Key Responsibilities - Perform general office duties such as filing, data entry, and managing correspondence. - Assist in travel arrangements. - Prepare and maintain reports - Order and manage office supplies, and ensure the office environment is organized and tidy. - Provide...
-
Office Administrator
3 days ago
Dum Dum, Kolkata, West Bengal, India Hatim Carbon Co Pvt Ltd Full time**Job Role: Office Administrator - Order Fulfillment** **Key Responsibilities**: - Process customer orders and ensure timely fulfillment. - Respond to customer inquiries and provide updates professionally. - Coordinate with vendors to track and expedite orders. - Maintain accurate records of orders, invoices, and deliveries. - Excellent English...
-
Office Administrator
5 days ago
Kasba, Kolkata, West Bengal, India Kreamz Confectionery Pvt. Ltd. Full time**Job brief** We are looking for a reliable Office Administrator. They will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently. The office administrator ensures smooth running of our company’s offices and contributes in driving sustainable growth. **Responsibilities** - Coordinate office activities...
-
Administrative Assistant
3 days ago
Kolkata, West Bengal, India Mercantile Pacific Full time**Job Title**: Admin Associate **Location**: Kolkata **Department**: Administration **Salary**: ₹15,000 - ₹25,000 per month (based on experience and skillset) **JOB SUMMARY**: **KEY RESPONSIBILITIES**: **Travel & VISA Support**: - Assist in booking domestic and international flights, hotels, and ground transport for employees. - Maintain and update...