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Office Administrator
2 weeks ago
**Front Desk Management**:
- Serve as the first point of contact for vendors,visitors and employees.
- Maintain a welcoming and professional front office environment.
- Being pro-active in addressing employee issues with Office infrastructure and Admin facilities.
**Administrative Support**:
- Co-ordinate and manage office supplies, equipment, and inventory.
- Assist in scheduling meetings, appointments, and managing calendars.
- Ensure timely communication and correspondence management.
- Guest Management & Hospitality
- Upkeep and maintenance of office & office assets
- Improve office set-up and ambience of office.
- Peon Management
- Planning & Purchase of gifts for employees on occasions like child-birth, marriage, company events, festivals, in-house competitions etc.
- Calendar Distribution
**Facility Management**:
- Oversee the cleanliness, maintenance & upkeep of the office premises.
- Coordinate with vendors, contractors, and service providers for office needs.
- Support in organizing internal events, meetings, and training sessions.
- Manage end-to-end execution of daily timely office lunch for employees.
- Quarterly or half yearly Pest Control
**HR and Operations Assistance**:
- Support HR with onboarding and documentation of new hires.
- Facilitate travel arrangements and accommodations for all employees who travel for official purpose.
- Support HR for face-to-face interviews, Walk-ins & Freshers Drive.
- Take accountability of Office decoration on specific occasions celebrated in office
- Co-ordinate and provide peon and other admin support to employees working beyond usual shift-timings.
- Co-ordination with vendors for Workcation activities of teams.
**Educational Qualifications**:
Graduate in any discipline.
Additional certifications in office management are a plus.
**Experience**:
1-3 years in an administrative or front desk role, preferably in Hospitality/ Software/ IT company.
**What we want you to have**
- Excellent communication and interpersonal skills.
- Proficiency in MS Office (Word, Excel, PowerPoint).
- Strong organizational and multitasking abilities.
- Ability to handle sensitive information with discretion & confidentiality.
What is a plus to have
- Experience in organizing corporate events, workshops, or training sessions.
- Ability to handle emergencies and troubleshoot facility-related issues effectively.
- Previous experience in customer service to manage guest interactions smoothly.
**Job Types**: Full-time, Permanent
Pay: ₹25,000.00 - ₹40,000.00 per month
**Benefits**:
- Cell phone reimbursement
- Provident Fund
Schedule:
- Day shift
- Monday to Friday
**Experience**:
- Microsoft Office: 2 years (preferred)
- total work: 2 years (required)
Work Location: In person
