Executive Assistant

5 days ago

Nagercoil, India Ciel HR Full time

Key Responsibilities:
Administrative Support:
Manage the MD’s calendar, schedule appointments, and coordinate meetings.

Prepare and edit correspondence, communications, presentations, and other documents.

Handle incoming and outgoing communications on behalf of the MD.

Organize and maintain the MD’s office and electronic files.

Project Management:
Assist in the planning and execution of company projects and initiatives.

Track project progress and provide regular updates to the MD.

Coordinate with various departments to ensure timely completion of tasks.

Meeting Coordination:
Arrange and coordinate internal and external meetings, including logistics, agendas, and minutes.

Attend meetings with or on behalf of the MD, taking notes and ensuring follow-up on action items.

Travel Arrangements:
Organize and manage travel itineraries, accommodations, and transportation for the MD.

Prepare travel expense reports and ensure timely reimbursement.

Communication Liaison:
Serve as the primary point of contact between the MD and internal/external stakeholders.

Screen and prioritize communications, ensuring prompt and effective responses.

Confidentiality and Discretion:
Handle sensitive and confidential information with the utmost discretion and professionalism.

Maintain a high level of confidentiality in all interactions.

Support to the Leadership Team:
Provide administrative support to other members of the leadership team as needed.

Assist with the preparation of reports, presentations, and other documents for board meetings and senior management.

Qualifications:
Bachelor’s degree in Business Administration, Management, or a related field.

Minimum of 5 years of experience as an Executive Assistant, preferably in the rubber industry or manufacturing sector.

Exceptional organizational and time management skills.

Strong written and verbal communication skills.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Ability to work independently and as part of a team.

High level of professionalism and attention to detail.

Ability to handle multiple tasks and priorities in a fast-paced environment.

Working Conditions:
Full-time position

Occasional travel may be required.

Ability to work flexible hours as needed.

Compensation:
Competitive salary commensurate with experience.

Benefits package including health insurance, retirement plan, and paid time off.

Pay: ₹20,000.00 - ₹25,000.00 per month

Schedule:

- Day shift

**Education**:

- Bachelor's (preferred)

**Experience**:

- total work: 1 year (preferred)

**Language**:

- English (preferred)

Work Location: In person

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