Am Administrator, Facility Support

17 hours ago

Navi Mumbai, India NOV Inc. Full time

**DUTIES & RESPONSIBILITIES**:

- Reception duties which include
- Telephone switchboard, directing, screening calls, taking and relaying messages in a timely manner.
- Greet visitors’ arrival at NOV Reception, provide information and safety induction and announce visitors to company employee
- Prepare and issue Door Access Control cards.
- Ensure knowledge of personnel whereabouts and maintaining exact and complete sign-out/sign-in procedures for visitors and on-site staff - maintain security by following procedures; monitoring logbook; issuing visitor badges; H&S induction and facility evacuation participation.
- Sort outward mail including DHL packages and incoming mail for distribution.
- Provide timely responses to queries or requests from customers, suppliers and public.
- Organise and arrange meeting rooms, transport, lunches, accommodation as required for visitors and employees.
- Update and maintain Plant Maintenance records and documents
- Oversee and coordinate with office services (cleaners), security and maintenance service providers.
- Communicate messages and information to the Aftermarket Team
- Filing/Printing/Faxing, as required
- Order and maintain stationery levels / pantry supplies for all departments within NOV.
- Filing of documents in Rigdocs.
- Purchase Requisition.
- Support Administration department with holiday cover and carry out any other duties as assigned.

**SKILLS & EXPERIENCE REQUIRED**

**Strategic**
- Able to understand the business needs and drivers.
- Delivers solutions and decisions that are effective and constructively impact both NOV and our customer’s organisation.

**Operating**
- Adept at exercising good judgement (sometimes with incomplete information) whilst being constrained by tight deadlines.
- Able to apportion time effectively to complete tasks.
- Be willing to provide colleagues with the information they need to complete their tasks and eliminate roadblocks.
- Able to define, work within and improve business processes whilst exercising good judgement based on immediate and future business needs.
- Will be energised by challenges and drawn towards opportunities.
- Confident and professional when representing the company in person and in writing.
- Imbued with a strong sense of customer focus (internal/external)
- Committed to self-improvement and development through the role to achieve career goals.
- A candid team player who collaborates with peers to solve problems.
- Is known to consistently adhere to ethical principles and expects others to follow suit.

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