Executive Assistant

14 hours ago

Kolkata West Bengal, India Helpmate solution Full time

Position: Executive Assistant (Female)

Location: Kolkata

Experience: 2 to 3 years

Maximum Age Limit: 30 years

Educational Qualification: Graduate in any stream

Key Skills
- Proficiency in MS Office Suite (Word, Excel, PowerPoint)
- Excellent organizational and time management skills
- Strong verbal and written communication abilities
- Attention to detail and problem-solving skills
- Ability to handle confidential information with discretion

Job Responsibilities
- Redirect queries or information to respective executives or department heads when necessary.

2. Diary and Schedule Management
- Maintain and update the Managing Director’s (MD) schedule and calendar.
- Plan, prioritize, and organize meetings or engagements efficiently.

3. Documentation and Reporting
- Prepare, draft, and type official documentation and presentations as required by the MD.
- Create and review MIS and other necessary reports for organizational operations.

4. Banking and Legal Coordination
- Handle coordination with bankers and manage relevant documentation.
- Maintain legal files and track legal matters.
- Coordinate with lawyers and attend legal hearings as required.

5. Meeting and Agenda Management
- Organize and schedule meetings as per the MD’s instructions.
- Prepare and circulate final agendas at least two days prior to meetings.
- Record and maintain accurate minutes, tracking commitments and ensuring completion of assigned tasks.

6. Data and File Management
- Maintain the organization’s and MD’s contact database.
- Develop and manage physical and digital filing systems, ensuring accurate labeling and storage of documents.
- Oversee laptop and file folder organization for ease of access.

7. Administrative and Travel Coordination
- Manage travel bookings and prepare detailed itineraries and expense statements.
- Ensure all travel and administrative arrangements are seamless.

8. Office and Desk Organization
- Maintain an organized, functional desk space and file systems.
- Ensure important documents are updated, accessible, and well-organized.

Soft Skills
- High level of integrity and professionalism
- Ability to multitask and prioritize effectively under pressure
- Strong interpersonal skills to communicate and coordinate with various stakeholders
- Attention to accuracy and problem-solving mindset

Team HR

Helpmate

Pay: ₹20,000.00 - ₹30,000.00 per month

**Benefits**:

- Health insurance
- Provident Fund

Schedule:

- Day shift

Supplemental Pay:

- Performance bonus
- Yearly bonus

**Education**:

- Bachelor's (preferred)

**Experience**:

- total work: 3 years (preferred)
- Personal assistant: 2 years (preferred)
- Executive assistant: 1 year (required)

**Language**:

- English (preferred)

Work Location: In person

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