Administrative/executive Assistant

6 days ago


Charni Road Mumbai Maharashtra, India Talisman Full time

Location: Charni Road, Mumbai

Full-Time | Monday to Saturday | 10:00 AM - 6:00 PM

Reports to: Founder & CEO - Mr. Kapil Ranade

Company: Talisman Awards

About the Role:
Talisman Awards is seeking a dynamic and detail-oriented Admin & Executive Assistant to support our Founder & CEO and leadership team. This role requires someone with exceptional organizational and communication skills who can manage day-to-day office operations and executive-level coordination with professionalism and discretion.

Key Responsibilities:
Calendar & Scheduling
- Manage the daily calendar of the MD, prioritizing meetings and appointments
- Coordinate internal and external meetings, reviews, and catch-ups

Travel & Logistics
- Arrange travel itineraries including flights, hotels, transport, and visa coordination for both domestic and international travel

Communication & Correspondence
- Follow up on pending actions, set reminders, and handle correspondence efficiently

Documentation & Reports
- Assist in preparing reports, business documents, presentations, and meeting briefs
- Format and proofread documents for clarity and accuracy

Data & Record Management
- Maintain organized digital and physical files for easy access

Expense Management
- Handle petty cash, track reimbursements and follow up with accounts if needed. Liason with vendors for services and supplies.

Office Administration
- Monitor and order office supplies, ensuring optimal stock levels
- Coordinate with vendors for services, maintenance, and deliveries
- Maintain cleanliness and order in the workspace with the help of support staff

Ad-Hoc Research
- Conduct internet-based research as required to support the MD’s decision-making
- Summarize findings and compile information in a structured format

Confidentiality
- Handle sensitive business documents and confidential information with discretion
- Maintain professionalism at all times when dealing with internal and external stakeholders

Core Competencies:

- Proven experience as an administrative or executive assistant.
- Strong command over MS Office & Google Suite.
- Excellent verbal and written communication.
- Ability to work independently and proactively.
- Discreet, trustworthy, and highly professional.

Educational & Experience Requirements:

- Graduate
- Prior experience in a similar administrative or executive assistant role (preferred: 2+ years)
- Comfortable learning and navigating new software or systems

**Salary**:
Based on your last drawn salary and past experience.

Company Overview:
Talisman Awards is a renowned manufacturer of bespoke trophies and recognition products, boasting a legacy of over 25 years. As a premier custom trophy manufacturer, we deliver top-notch, personalized awards to a diverse clientele, including esteemed entities like BCCI, IPL, IIFA, and Filmfare. Our expertise lies in crafting unique, high-quality trophies that reflect the prestige and excellence of our clients.

Address: Udyog Mandir 257/A, 2nd Floor, JSS Road, Girgaon, Above Airtel Gallery, Mumbai 400004

To Apply:
If you're ready to contribute to a growing legacy of excellence, send your resume and cover letter to:
Mrs. Elena Quadros

HR Executive - Talisman Awards

+91 99673 49934

Pay: ₹35,000.00 - ₹45,000.00 per month

Work Location: In person



  • Charni Road, Mumbai, Maharashtra, India Pretty Child Full time

    Job Title: Executive Assistant/Administration ExecutiveLocation: MumbaiReports To: CEO/MDType: Full-TimeAbout the Role:We are seeking a smart, efficient, and highly organized Personal Assistant to support to MD in managing his fast-paced business and personal affairs. This is a high-impact role for someone who thrives in dynamic environments and is...

  • Executive Assistant

    2 weeks ago


    Charni Road, Mumbai, Maharashtra, India Super Scholar Full time

    As an Executive Assistant, you will be a pivotal member of the team, ensuring that the executive's daily operations run smoothly and efficiently. This role involves providing high-level administrative support, allowing the executive to focus on strategic initiatives and decision-making. Your expertise in managing schedules, coordinating travel, and handling...


  • Charni Road, Mumbai, Maharashtra, India SHANKESH JEWELLERS PVT LTD Full time

    Job SummaryWe are looking for a proactive and organized HR & Admin Executive to manage day-to-day human resources operations and administrative activities. The ideal candidate will support employee lifecycle processes, ensure smooth office administration, and act as a link between management and employees.Key Responsibilities Human Resources (HR)Manage...

  • Executive Secretary

    1 week ago


    Charni Road, Mumbai, Maharashtra, India Nornament Designers Pvt Ltd Full time

    Executive Secretary / Executive Assistant Job Summary: The Executive Assistant provides high-level administrative support to the executive team by managing schedules, organizing meetings, handling communications, and ensuring smooth day-to-day operations. This role requires exceptional organizational skills, attention to detail, and the ability to maintain...

  • Personal Assistant

    7 days ago


    Charni Road, Mumbai, Maharashtra, India Bizdateup Full time

    Are you organized, proactive, and skilled at managing various tasks and schedules? Do you have a knack for providing top-notch administrative support and handling multiple priorities efficiently? If you’re looking to contribute to a dynamic team and support key executives at BizDateUp, we want to hear from you! **About BizDateUp**: BizDateUp is a leading...


  • Mumbai, Maharashtra, India AFTERSHOCK Full time

    JD for Executive Administrative Assistant Position: Executive Administrative Assistant Experience: 3-5 years. Qualification: Any graduate **Salary**: Depends upon your experience and interview. Location: Kharghar Job type: Work from office Working days: Monday - Saturday (10am - 7pm) Role Description The Executive Administrative Assistant will be...


  • Oshiwara, Mumbai, Maharashtra, India a-6933-45a2-9561-99f59e9e7028 Full time

    Company DescriptionNNM Securities Pvt. Ltd. is a member of all major stock, commodity, and currency exchanges in India, including NSE, BSE, MCX, NCDEX, and CDSL. Known for its commitment to disciplined investment and a secure future, the company operates under the philosophy of "Invest with Trust." NNM Securities offers a range of financial services,...


  • Mumbai, Maharashtra, India Moviebeam Full time

    Role DescriptionThis is a full-time on-site role located in Mumbai for an Executive Administrative Assistant. The role involves providing high-level administrative support to executives, managing schedules, organizing and maintaining files, handling correspondence, managing phone calls, and assisting with clerical activities. The Executive Administrative...


  • Charni Road, Mumbai, Maharashtra, India Violet Design Full time

    An interior designer assistant supports interior designers with administrative and clerical tasks, as well as design-related work. They may help with design concepts, project execution, and client communication. **Responsibilities** - **Design**: Assist with designing concepts, presentations, and project documentation - **Research**: Research design trends...


  • Mumbai, Maharashtra, India, Maharashtra Premier Road Service Limited Full time

    Company Description Premier Road Service Limited is a leading logistics company in India, providing logistical transportation services across all major cities and towns. Established in 1968, the company has grown significantly with over 40 branches nationwide. We have served various prominent clients, including the Government of India, multinational...