Event Coordinator

3 days ago

Thane, India BIID Full time

**Job Title**: Event Coordinator
**Location**: Dombivali
**Reports to**: Event Manager / Operations Manager
**Employment Type**: Full-time

**Position Overview**

**Key Responsibilities**

**1. Event Planning and Coordination**
- Collaborate with clients and internal teams to understand event objectives, themes, and requirements.
- Plan and coordinate event logistics, including venue selection, catering, equipment, and entertainment.
- Develop and manage event timelines, ensuring all deadlines are met.

**2. Vendor and Supplier Management**
- Source and negotiate contracts with vendors, suppliers, and service providers.
- Coordinate with vendors for setup, deliveries, and any special requests on the day of the event.
- Maintain strong relationships with reliable vendors to ensure high-quality services.

**3. Budget Management**
- Prepare event budgets and monitor expenses to ensure adherence to financial guidelines.
- Track and document all costs related to the event, including invoicing and payments.
- Identify cost-saving opportunities without compromising on quality or client expectations.

**4. Marketing and Promotion**
- Collaborate with the marketing team to create materials that highlight event details and attract attendees.
- Support outreach efforts to increase attendance and brand visibility for public events.

**5. Day-of Event Management**
- Oversee event setup, ensuring that all elements are in place according to the plan.
- Act as the main point of contact for clients, guests, vendors, and staff during the event.
- Quickly address any issues that arise to ensure a smooth and successful event experience.

**6. Post-Event Evaluation**
- Conduct post-event evaluations, including gathering feedback from clients and attendees.
- Document key learnings and improvement opportunities for future events.
- Assist with follow-up tasks, including returning equipment and reconciling final expenses.

**Requirements**:

- **Experience**: 1+ years of experience in event planning or coordination.
- **Skills**: Strong organizational, multitasking, and time management skills; proficiency in MS Office and event planning software.
- **Qualities**: Detail-oriented, resourceful, and adaptable under pressure.
- **Knowledge**: Familiarity with event logistics, vendor management, and budgeting.
- **Availability**: Flexibility to work evenings, weekends, and holidays as needed for events.

Pay: ₹15,000.00 - ₹25,000.00 per month

Schedule:

- Day shift

**Experience**:

- event coordinator: 1 year (preferred)

Work Location: In person

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