Event Coordinator

6 days ago

Thane, India HR POWER PAK Full time

**Job Overview**: We are seeking a highly organized and detail-oriented Event Coordinator to join our team. The Event Coordinator will be responsible for planning, organizing, and executing a variety of events, ensuring they run smoothly from inception to completion. This role requires excellent communication skills, a proactive attitude, and the ability to manage multiple tasks efficiently.

Location: Dombivali

Experience: 6months - 1 year

**Key Responsibilities**:

- **Event Planning and Execution**:

- Assist in the planning and execution of events, including corporate functions, conferences, weddings, parties, and other special occasions.
- Coordinate event logistics, such as venue selection, catering, transportation, and equipment rental.
- Develop detailed event plans, timelines, and checklists to ensure all aspects of the event are covered.
- **Client Interaction**:

- Meet with clients to understand their event objectives, preferences, and budget constraints.
- Provide expert advice on event themes, formats, and entertainment options.
- Maintain regular communication with clients to update them on event progress and address any concerns.
- **Vendor Management**:

- Identify and negotiate with vendors, suppliers, and contractors to secure the best prices and services.
- Coordinate with vendors on delivery schedules, setup, and breakdown of event materials.
- Ensure all vendor contracts and agreements are in place and adhered to.
- **Budget Management**:

- Develop and manage event budgets, ensuring all expenses are tracked and kept within allocated limits.
- Provide cost estimates to clients and obtain necessary approvals for expenditures.
- Reconcile post-event expenses and prepare financial reports.
- **Marketing and Promotion**:

- Assist in the development and implementation of marketing strategies to promote events.
- Design and distribute promotional materials, such as invitations, flyers, and brochures.
- **On-Site Coordination**:

- Oversee event setup, execution, and teardown, ensuring all activities run smoothly.
- Manage event staff, including volunteers, temporary workers, and contractors.
- Address any issues or emergencies that arise during the event, providing quick and effective solutions.
- **Post-Event Evaluation**:

- Conduct post-event evaluations to gather feedback from clients, attendees, and vendors.
- Analyze event outcomes and identify areas for improvement.
- Prepare detailed reports on event performance, including attendance, budget adherence, and client satisfaction.

Pay: ₹12,000.00 - ₹20,000.00 per month

Schedule:

- Day shift

Application Question(s):

- Can you join immediately?

**Experience**:

- Events management: 1 year (preferred)

**Language**:

- English (preferred)

Work Location: In person

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