Executive Assistant

1 week ago

Goa, India Creative Capsule Full time

**Responsibilities**
- Engage and contact prospects, follow up consistently, tweak messages as needed, and ensure timely responses to maintain communication flow
- Manage and coordinate meeting schedules, confirming details such as venue, time, and stakeholders
- Facilitate smooth meeting execution by engaging with contacts, confirming attendance, and proactively resolving any last-minute issues
- Work closely with the Head of Sales to ensure optimal scheduling by resolving scheduling and communication conflicts
- Take meeting notes and circulate key takeaways and action items to relevant stakeholders promptly
- Provide stakeholders with regular updates and progress reports to keep them informed
- Track and update outreach activity by maintaining detailed records and inputting data into the CRM system, ensuring all information is accurate, detailed and easily accessible

**Technical Qualifications**
- Experience in an administrative assistant or coordinator role
- Experience working with multiple stakeholders and team members across various cultures and time zones including US and Europe
- Proficient in LinkedIn and other social media platforms, comfortable conducting outreach
- Proficient in data entry and verification within environments like Excel, CRM systems, and other data management tools

**Personal Skills**
- Ability to stay organized, manage time effectively, and prioritize competing tasks
- Ability to pay close attention to detail, ensuring accuracy in scheduling, data entries, and communications
- Ability to handle feedback and criticism constructively, maintaining a positive attitude
- Ability to anticipate and resolve issues proactively through a solutions-oriented mindset
- Ability to switch contexts seamlessly and adapt quickly to changing priorities
- Ability to communicate effectively and collaborate with diverse teams
- Ability to work independently with mínimal supervision while remaining proactive and self-motivated

**Education and Work Experience**
- Bachelor's degree in Computer Science, Information Technology, or a related field is preferred
- Over 5 years of relevant work experience

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