Executive Assistant

3 weeks ago

Goa, India UK Creative Ventures Full time

Company information:

UK Creative Ventures is a fast-growing marketing and strategy agency with teams across the UK & India. We work on digital marketing, tenders and growth strategy projects across multiple industries.

We are now looking for a proactive and detail-oriented Executive Assistant to support our CEO with day-to-day operations, client/investor outreach, and business administration.

  • This role is perfect for someone who enjoys organisation, communication, and taking ownership of tasks so that leadership can focus on strategy and growth.

Responsibilities

Executive Support (Confidential Company)

  • Manage and prioritise CEO's inbox, draft professional replies and flag urgent matters.
  • Coordinate CEO's calendar - scheduling internal/external meetings and ensuring no conflicts.
  • Prepare presentations, pitch decks and business collateral as needed.

Business Development & Outreach
(Confidential Company)

  • Support with investor and client outreach - drafting emails, scheduling calls, and following up with contacts.
  • Maintain CRM/database of outreach, meetings, and follow-ups.

Tender & Proposal Support (UK Creative Ventures)

  • Regularly monitor UK public sector tender portals.
  • Prepare initial drafts for tender applications based on requirements and deadlines.
  • Assist with formatting, compliance checks, and final submission.

Administrative Support

  • Handle documentation, filing and process management.
  • Prepare reports, meeting notes, and summaries.
  • Assist with any ad-hoc business and operational tasks as required.

Requirements

  • Excellent written and spoken English.
  • Strong organisational and time management skills.
  • Proficiency in MS Office/Google Workspace (Docs, Sheets, Slides).
  • Comfortable with research, drafting formal documents, and client-facing communication.
  • Prior experience in executive assistance, business development, or tender writing is highly desirable.
  • Self-motivated, detail-oriented, and reliable with the ability to work independently.

Minimum Qualification

  • Bachelor's degree in Business Administration, Commerce, English, Marketing, or related field.

Preferred / Advantageous Qualifications

  • MBA or Postgraduate Diploma in Business / Marketing / Management.
  • Specialised certifications like:
  • Executive Assistant / Office Administration (from IIM Skills, NIIT, or international providers).
  • Proposal & Tender Writing Certification.
  • Digital Marketing certifications (Google, HubSpot, LinkedIn).
  • Project Management certifications (PMP, PRINCE2 Foundation, or equivalent)- useful for tender deadlines and structured workflows.

What We Offer

  • Competitive salary based on experience (India-based rates).
  • Opportunity to work closely with a UK-based CEO and gain exposure to international projects.
  • Career growth into operations, strategy or business development roles.
  • Flexible remote working.

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