Executive Assistant

6 days ago


Tambaram Chennai Tamil Nadu, India The Viswa Group Full time

**Department**: Corporate
**Location**: Chennai
**Reporting to**: CEO

**Year**: 2025

**Position Overview**:
We are seeking a highly capable **Executive Assistant with a legal background**—such as a paralegal or someone with equivalent experience—to support our senior executive team. This role blends high-level administrative support with legal document handling, including reviewing, editing, and cleaning up contracts and agreements.

**Key Responsibilities**:

- Provide executive-level support, including calendar management, meeting coordination, travel planning, and communication handling.
- Review, edit, and clean up legal documents such as contracts, agreements, NDAs, and memorandums.
- Ensure all legal documents are formatted properly, accurate, and comply with internal standards.
- Track and maintain version control of agreements and other sensitive documents.
- Act as liaison between executives and legal counsel, both internal and external.
- Prepare and organize documentation for meetings, including agendas and follow-up materials.
- Maintain confidential records and filing systems, both physical and digital.
- Support general administrative duties as needed to ensure the smooth operation of the executive office.

**Qualifications**:

- Associate’s or Bachelor’s degree preferred; Paralegal certification or equivalent legal training strongly desired.
- 3-5 years of experience in an executive assistant or paralegal role.
- Strong understanding of legal terminology, document structures, and review practices.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); familiarity with Adobe Acrobat and document comparison tools.
- Excellent written and verbal communication skills.
- Ability to maintain strict confidentiality and manage sensitive information.
- Strong attention to detail, with a high level of organizational and time management skills.

**Preferred Skills**:

- Prior experience working with legal teams or in-house counsel.
- Familiarity with DocuSign or similar platforms for document execution.
- Experience using contract management software or tools.
- Notary Public certification is a plus.

**Work Environment**:

- Need to work for Houston hours
- Collaborative and fast-paced professional environment.
- Opportunity to support senior leadership on impactful legal and business initiatives.

**Job Types**: Full-time, Permanent

Pay: ₹50,000.00 per month

**Benefits**:

- Flexible schedule
- Health insurance
- Leave encashment
- Paid sick time
- Provident Fund
- Work from home

Schedule:

- Monday to Friday

**Education**:

- Bachelor's (preferred)

**Language**:

- English (required)

Work Location: In person



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