Finance and Administration Assistant, India

The Rainforest Alliance is creating a more sustainable world by using social and market forces to protect nature and improve the lives of farmers and forest communities. To achieve our mission, we partner with diverse allies around the world to drive positive change across global supply chains and in many of our most critically important natural landscapes.

Our alliance spans 70 countries and includes farmers and forest communities, companies, governments, civil society, and millions of individuals. Together we work to protect forests and biodiversity, take action on climate, and promote the rights and improve the livelihoods of rural people.

As an international nonprofit organization with more than 30 years of experience in sustainability transformation, we understand that the social and economic well-being of rural communities is tightly connected to ecosystem health. This knowledge has shaped our rigorous programs to advance sustainable land-use and commodity production.

At the Rainforest Alliance we combat climate change, protect forests and biodiversity, promote human rights, and improve livelihoods. The enormity of the social and environmental challenges we are facing requires working together in a broad alliance. This is why we bring farmers, forest communities, companies, and consumers together to change the way the world produces, sources, and consumes.

**Why**

To protect nature and improve lives it’s becoming increasingly urgent that we approach the way we use our land and produce food and other products in more sustainable ways. For this to succeed we need to fundamentally change the way that businesses operate and source, and the choices we all make as consumers.

**How**

Our growing global alliance aims to transform our relationship with our natural resources and each other, to create a better future for people and nature together.

**The Rainforest Alliance encourages diversity and inclusion across the global organization. With this commitment to diversity, we are proud to be an equal opportunity employer and do not discriminate on the basis of gender, race, color, ethnicity, religion, sexual orientation, gender identity, ages, disability and any other protected group.**

**Position Summary**:
Rainforest Alliance seeks to engage a committed individual as a Finance and Administration (FA) Assistant. The FA Assistant will work closely with the Senior Associate FA and Associate FA and other staff to provide financial, administrative, HR, and logístical support to the team in India.

**Responsibilities**:

- The Rainforest Alliance’s Core Values are Impact, Change, Collaboration, Openness and Trust and as such they form the basis of the behaviours we demonstrate;
- Provide daily accounting and financial support i.e.:_
- Support the reviewing of invoices, payments, vouchers, receipts, and expenses by checking general ledger account/project identify and making corrections if needed, including the filing of documents/receipts and vendor procurement files;
- Assist in an administrative task during external financial or tax audits;
- Scan vouchers, contracts, and other relevant documents;
- Manage petty cash and regular payment of office phone and other office utilities;
- Support the tax filling process (e-spt input);
- Accounting entry in the Tally accounting software of UTZ;
- Accounting entry in the Tally accounting software of RAIF;
- Support the approval and payment process of invoices and expenses submitted by the staff and vendor;
- Assist in payment of statutory deductions for UTZ staff, and
- Keep the archive (hard copy and digital) up to date.
- Logistical and office support:_
- Provide organizational and logístical support for workshops, events, meetings, and trips;
- Manage incoming and outgoing letters;
- Support merchandise procurement for the non-FA division by obtaining quotations from suppliers. Monitor and order office supplies and equipment;
- Assist in updating office asset register;
- Responsible for tagging office assets, and
- In close coordination with the Housekeeper, make sure the office facilities are well cleaned and the schedule of office equipment maintenance performed consistently per deadline.
- HR/personnel support:_
- Support the organization of team and social events;
- Manage medical reimbursement for staff and family members, in coordination with the insurance provider;
- Assist in recruitment and new staff onboarding;
- Support keeping an overview of leave entitlements, requests, and balances, and
- Performs any other duties that may be assigned from time to time by line manager

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**Qualifications**:

- Bachelor’s degree in Finance or Accounting or Business Administration or their equivalent;
- At least one-year work experience (including traineeship/internship) in Finance and/or Administration;
- Excellent computer, communication, planning, and organizational skills;
- Ability to multitask and cope with changing priorities;
- Ability to work ind