Administrative Assistant

2 days ago

New Delhi, India International Water Management Institute Full time

The **Administrative Assistant **will be part of a New Delhi admin team. The Admin Assistant will provide administrative support to research scientists and a wide range of partners working with IWMI and play a key supporting role in day to day New Delhi office administration. The Admin Assistant will work closely under the supervision of the Administrative and Finance Manager - India. Duties of the Administrative Assistant include providing support to employees, assisting in daily office needs, and managing IWMI’s general administrative activities.

**Duties and Responsibilities**:

- Provide administrative support to IWMI’s New Delhi Office.
- Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
- Support in the organization of meetings, seminars, and workshops by making a timely booking of the venue, assisting in preparing and sending invitations, assisting in preparing agenda and/or background documentation.
- Assist in drafting of key project-related letters, managing diaries, Preparing, and distributing papers and documents for meetings, making appointments basic translation, setting up contact database, etc.
- Assume responsibility for maintenance of office equipment, including computers, copy machines, and fax machines.
- Maintain office supplies by checking inventory and order items.
- Develop and maintain a filing system.
- Update and maintain office policies and procedures.
- Maintain contact lists.
- Respond to questions and requests for information.
- Provide general support to visitors.
- Act as the point of contact for internal and external clients.
- Maintain Petty cash expenses and updating in SAP system.
- Answer incoming calls and assume other receptionist duties when needed
- Any other duties assigned by Administrative and Finance Manager.

**Requirements**:
**Essential**:

- A graduate degree in commerce with demonstrated equivalent experience in the secretariat.
- A minimum of 1 year of experience in office administration, preferably with an international organization.
- Strong organizational skills with the ability to multi-task.
- Basic knowledge of and skills in desktop publishing, MS Office.
- Demonstrated ability to take initiative, work independently, and attention to detail.
- Fluent English language skills, both written and spoken.
- Experience in fieldwork with rural communities will be an advantage.
- Excellent spoken and written English.
- Ability to work efficiently, independently, and pay close attention to detail.

**Desirable**:

- Experience working with international and national researchers.

**Benefits**

**What we are offering**:

- IWMI believes that diversity powers our innovation, contributes to our excellence, and is critical for our mission. We offer a multi-cultural, multi-color, multi-generational and multi-disciplinary working environment. We are consciously creating an inclusive organization that reflects our global character and our commitment to gender equity. We, therefore, encourage applicants from all cultures, races, ethnicities, religions, sexes, national or regional origins, ages, disability status, sexual orientations, and gender identities._

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