Executive Assistant to CEO

**Executive Assistant to the Director**

**Reporting To**: Director

**Experience Required**: Minimum 5 years supporting C-level or Director-level leadership
**Industry**: Publishing / Education / EdTech

About the role

We are seeking a **dynamic, resourceful, and highly dependable Executive Assistant (EA)** to serve as the right hand to our Director — a multifaceted leader who oversees publishing, education ventures, retail operations, and international business. This role is **mission-critical** in enabling smooth daily functioning, maintaining strategic oversight, and ensuring all priorities of the Director are executed with precision and efficiency.

The EA will **wear multiple hats**: scheduler, gatekeeper, project coordinator, communication bridge, CRM tracker, travel planner, document drafter, and occasionally, event manager or crisis handler. This is not a passive support role; it is an opportunity to be embedded in the leadership engine room of one of India’s most prominent K12 publishing groups.

**Key Responsibilities**1. **Executive-Level Administrative Management**
- Coordinate and manage a **complex, ever-shifting calendar** — prioritizing meetings, rescheduling based on dynamic priorities, and ensuring zero overlaps.
- Maintain a **1-week, 1-month, and 3-month calendar preview** with contingency plans and reminders for all key events.
- Set alerts, prep reminders, and brief the Director in advance of all key meetings with background documents, context, and pre-read notes.
- Coordinate multi-city travel itineraries — both domestic and international — including booking flights, hotels, local transport, visa processing, forex handling, lounge access, and scheduling buffers between engagements.

2. **Meeting Preparation, Coordination & Minutes**
- Schedule and organize meetings with internal teams, clients, government bodies, institutional partners, and vendors.
- Prepare **detailed agendas, pre-reads, briefing notes**, and send them in advance to all parties.

3. **Professional Communication & Confidential Correspondence**

4. **Office Support & Infrastructure Oversight**
- Manage daily office operations for the Director's workspace — including supplies, equipment, document filing, courier management, and cleanliness.
- Track and ensure renewal of key subscriptions, domain services, government licenses, and other professional commitments.
- Liaise with Admin and IT to troubleshoot or escalate issues impacting the Director’s work environment or digital access.

**Key Competencies & Expectations**
- **Proactive mindset**: Ability to anticipate needs, prepare in advance, and solve problems before they escalate.
- **Fluent in English and Hindi**: Impeccable verbal and written communication with professional tone.
- **High integrity and confidentiality**: Will be trusted with sensitive business decisions and personal matters — discretion is non-negotiable.
- **Tech-savvy**: Advanced skills in MS Office (especially PowerPoint and Excel), Google Workspace, Zoom, WhatsApp Web, cloud file management, and CRM tools
- **Time Management Mastery**: Able to juggle multiple priorities without dropping the ball.
- **Assertive and tactful**: Can manage incoming requests diplomatically and push back when needed without compromising relationships.
- **Crisis Handling**: Must remain calm and solution-oriented when plans change or unexpected challenges arise.

**Qualification & Background**
- Bachelor’s Degree in Business Administration, Communications, or equivalent (MBA is a plus).
- Minimum 5 years of experience working with Founders, Directors, or CXOs in fast-paced, growth-oriented companies.
- Previous experience in education, publishing, retail, or entrepreneurial environments will be preferred.

Pay: ₹15,000.00 - ₹25,000.00 per month

**Benefits**:

- Food provided

Schedule:

- Day shift

Supplemental Pay:

- Overtime pay

Work Location: In person

Expected Start Date: 02/06/2025