Executive Assistant to CEO

1 week ago

Borivali Mumbai Maharashtra, India VPRP & Co LLP, Chartered Accountants Full time

**Job Title**: Executive Assistant cum Receptionist
**Department**: Administration
**Location**: Borivali East
**Reporting to**: Partners

**Job Summary**:
**Key Responsibilities**:
**1. Executive Assistance**:

- Manage and maintain Partners' calendars, including scheduling meetings, appointments, and travel arrangements.
- Prepare meeting agendas, take minutes, and follow up on action items.
- Coordinate with internal teams and external stakeholders to facilitate smooth communication and project execution.
- Organize and maintain confidential files and records, ensuring they are easily accessible and secure.
- Handle sensitive and confidential information with discretion.
- Assist with the preparation of documents for meetings, conferences, and client interactions.

**2. Office Management**:

- Serve as the first point of contact for clients and visitors, providing a warm and professional welcome.
- Manage front-desk operations, including answering and directing phone calls, and managing incoming and outgoing mail.
- Ensure the reception area and office are tidy, organized, and well-stocked with necessary supplies.
- Maintain office supplies inventory and place orders when necessary.
- Coordinate office maintenance and repair activities.
- Handle general administrative duties such as filing, photocopying, scanning, and binding documents.

**3. Team Coordination**:

- Assist in coordinating team meetings, training sessions, and other events as required.
- Support the onboarding process for new employees, including preparation of onboarding materials and introductions.
- Act as a liaison between the Partners and the team, ensuring effective communication and task delegation.
- Maintain and update contact lists and directories.

**4. Client Relations**:

- Coordinate and manage client visits, meetings, and appointments with the Partners.
- Manage client communications, ensuring timely and professional responses.
- Assist in preparing client-facing materials and presentations.

**5. Event Planning and Support**:

- Assist in planning and organizing firm events, conferences, and meetings.
- Coordinate logistics for events, including catering, venue arrangements, and participant communication.

**Key Requirements**:

- Bachelor’s degree in Business Administration, Management, or a related field.
- Strong organizational and time-management skills with a keen attention to detail.
- Excellent communication and interpersonal skills.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools.
- Ability to multitask, prioritize, and manage a dynamic workload in a fast-paced environment.
- High level of professionalism, confidentiality, and discretion.
- Positive attitude, proactive approach, and ability to work independently as well as in a team.

**Compensation**:

- Competitive salary commensurate with experience which will increase quickly based on performance

**Job Types**: Full-time, Permanent, Fresher

Pay: ₹9,000.00 - ₹10,000.00 per month

Schedule:

- Day shift
- Fixed shift

Supplemental Pay:

- Performance bonus

Work Location: In person

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