Executive: Commercial

2 weeks ago

Kanjurmarg Mumbai Maharashtra, India HVAX Technologies Ltd. Full time

**Key Responsibilities**

**1. Manpower and Attendance Management**
- Maintain daily attendance sheets for site engineers and contractors, ensuring accurate records of site manpower.
- Submit monthly timesheets of site engineers to HR for payroll processing and contractors’ timesheets to vendors for invoicing.

**2. Expense and Voucher Management**
- Remind site engineers to submit monthly expense vouchers within stipulated deadlines.
- Verify vouchers before forwarding them for approval to the Project Manager and HOD.
- Upload approved vouchers on the project-based ERP system.

**3. Advance Requests and Work Orders**
- Raise site expense advance requests on behalf of site engineers and secure necessary approvals.
- Prepare and issue project-specific work orders via ERP as instructed by the Project Manager.

**4. Invoice Handling**
- Collect monthly invoices from vendors and review for accuracy and completeness with supporting documents.
- Upload validated invoices into ERP for booking after approvals from the Project Manager and HOD.
- Notify Project Manager for revised work orders in case of budget overruns.

**5. Travel Coordination**
- Coordinate with the travel desk for arranging domestic and international travel (air, bus, train) including insurance.
- Track return tickets, visa validity, and insurance coverage; coordinate renewals/extensions as required.

**6. Financial Documentation & Support**
- Provide updated account ledgers to site engineers and vendors upon request.

**7. Communication & Issue Resolution**
- Escalate unresolved concerns to the Project Manager for necessary action.

**Job Types**: Full-time, Permanent

Pay: ₹25,000.00 - ₹30,000.00 per month

**Benefits**:

- Health insurance
- Life insurance
- Provident Fund

Application Question(s):

- Bachelor’s degree in Commerce, Business Administration, or equivalent.
- Strong knowledge of ERP systems and MS Office (Excel, Word, PowerPoint).

**Education**:

- Bachelor's (required)

**Experience**:

- project administration: 4 years (required)
- site cordination: 4 years (required)

Work Location: In person

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