
Executive: Commercial
2 weeks ago
Key Responsibilities
1. Manpower and Attendance Management
- Maintain daily attendance sheets for site engineers and contractors, ensuring accurate records of site manpower.
- Submit monthly timesheets of site engineers to HR for payroll processing and contractors' timesheets to vendors for invoicing.
2. Expense and Voucher Management
- Remind site engineers to submit monthly expense vouchers within stipulated deadlines.
- Verify vouchers before forwarding them for approval to the Project Manager and HOD.
- Upload approved vouchers on the project-based ERP system.
3. Advance Requests and Work Orders
- Raise site expense advance requests on behalf of site engineers and secure necessary approvals.
- Prepare and issue project-specific work orders via ERP as instructed by the Project Manager.
4. Invoice Handling
- Collect monthly invoices from vendors and review for accuracy and completeness with supporting documents.
- Upload validated invoices into ERP for booking after approvals from the Project Manager and HOD.
- Notify Project Manager for revised work orders in case of budget overruns.
5. Travel Coordination
- Coordinate with the travel desk for arranging domestic and international travel (air, bus, train) including insurance.
- Track return tickets, visa validity, and insurance coverage; coordinate renewals/extensions as required.
6. Financial Documentation & Support
- Provide updated account ledgers to site engineers and vendors upon request.
7. Communication & Issue Resolution
- Act as the first point of contact for site engineers' operational issues via call or email.
- Escalate unresolved concerns to the Project Manager for necessary action.
Job Types: Full-time, Permanent
Pay: ₹25, ₹30,000.00 per month
Benefits:
- Health insurance
- Life insurance
- Provident Fund
Application Question(s):
- Bachelor's degree in Commerce, Business Administration, or equivalent.
- Strong knowledge of ERP systems and MS Office (Excel, Word, PowerPoint).
Education:
- Bachelor's (Required)
Experience:
- project administration: 4 years (Required)
- site cordination: 4 years (Required)
Work Location: In person
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