Executive- Administration

2 weeks ago

Mumbai, India TIH-IoT, IIT Bombay Full time

Responsible for sourcing/procuring equipment, scientific instruments, goods and services and managing vendors
- Handling tendering as per rules and policies.
- Researching and evaluating vendors, negotiating contract terms of agreement and pricing.
- Reviewing quality of the products purchased, tracking orders and ensuring timely delivery.
- Maintaining updated records of all purchases, delivery information, vendor database and invoices.
- Preparing purchase & administration related reports and carry out cost analysis, as applicable.
- Supporting day-day activities related to Office Administration.
- Maintaining Inventory for office consumables, Assets & Lab Equipment.
- Monitor maintenance schedule for equipment, various installations in office.
- Vendor invoices processing.

**Minimum Qualifications and Experience**:
Any graduation or equivalent degree with minimum 3-4 years of relevant experience.

**Skills,Knowledge and Expertise**:
**Essential**
- Good knowledge of vendor sourcing practices. Experience in researching and evaluating vendors.
- Demonstrated experience in managing Open/Limited/Global tendering processes.Excellent negotiation skills.
- Process driven with strong documentation skills.
- Working knowledge of Excel, PowerPoint & ERP Softwares.

**Desirable**:

- Hands-on experience with a purchasing software
- Experience in e-tendering
- Knowledge of GEM, GFR & related processes/ procedures.
- Understanding of Government Procurement processes.
- Analytical skills, with the ability to create financial reports and conduct cost analyses.

**Other terms**:

- The positions are contractual and full time in nature.
- The consolidated salary will depend upon the qualification, skills and experience provided in the range above which will be fixed and inclusive of everything.

**Note: The initial duration of the appointment is for 1 year which is extendable based on performance evaluated annually.**

Schedule:

- Day shift

**Education**:

- Bachelor's (required)

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