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Executive Assistant to CEO

3 weeks ago

Nandanvan Nagpur Maharashtra, India Shravan Multispeciality Hospital Full time

**Position Overview**:As the Executive Assistant to the CEO, you will play a critical role in supporting the CEO in various administrative, strategic, and operational capacities. This position requires a proactive and detail-oriented individual who can anticipate needs, exercise sound judgment, and handle a wide range of responsibilities to ensure the CEO's effectiveness and the overall success of the organization.

**Responsibilities**:
**Calendar Management**: Coordinate and manage the CEO's schedule, including meetings, appointments, and travel arrangements, to optimize time efficiency and prioritize commitments.

**Meeting Coordination**: Prepare agendas, attend meetings, and compile minutes when necessary. Ensure that the CEO is well-prepared for all engagements by providing relevant materials and background information.

**Travel Arrangements**: Arrange complex and detailed travel itineraries, accommodations, and logistics for the CEO, considering time zones and potential scheduling conflicts.

**Task Prioritization**: Monitor, prioritize, and follow up on tasks and action items to ensure timely completion. Proactively identify areas where support is needed and take initiative to address them.

**Confidentiality**: Handle sensitive and confidential information with discretion and professionalism. Maintain a high level of confidentiality and trust within the executive office.

**Special Projects**: Assist in the planning and execution of special projects, initiatives, and events as directed by the CEO.

**Document Management**: Organize and maintain electronic and physical files, ensuring that information is readily accessible when needed.

**Collaboration**: Work closely with other members of the executive team and cross-functional departments to facilitate communication and information flow.

**Qualifications**:

- Bachelor's degree or equivalent experience preferred.
- Proven experience as an executive assistant or in a similar role supporting C-level executives.
- Exceptional organizational and multitasking abilities.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite and other relevant software.
- Strong problem-solving skills and attention to detail.
- Ability to maintain a high level of professionalism and confidentiality.
- Adaptability and the ability to thrive in a dynamic and fast-paced environment.

**Salary**: ₹20,000.00 - ₹25,000.00 per month

**Benefits**:

- Cell phone reimbursement

Schedule:

- Day shift

Ability to commute/relocate:

- Nandanvan, Nagpur, Maharashtra: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- total work: 1 year (preferred)