Executive Assistant

7 days ago

Haripura Vadodara Gujarat, India Fluidlabs UK Full time

**Job description**

**About Us**:
We are a UK-based IT solutions and consulting firm with a growing presence in India. As we continue to expand, we are seeking a well-organised and proactive **Executive Assistant** to support senior leadership and manage day-to-day office coordination.

**Role Overview**:
The **Executive Assistant** will provide comprehensive administrative support to the leadership team, ensuring smooth execution of daily operations. This includes managing calendars, tracking communications, handling payments and accounting follow-ups, taking detailed meeting notes, and ensuring tasks and decisions are followed up efficiently.

**Key Responsibilities:Executive & Administrative Support**
- Manage calendars, schedule meetings, coordinate appointments, and send timely reminders.
- Take detailed meeting minutes and track action items, ensuring timely follow-ups and closures.
- Maintain confidentiality and discretion in handling sensitive information.

**Office Coordination & Maintenance**
- Oversee daily office operations and vendor management (Supplies, utilities, etc.).
- Coordinate logistics for internal events, team meetings, and client visits.
- Act as the point of contact for administrative and facility-related queries.

**Follow-Ups & Task Tracking**
- Proactively track assigned tasks, project updates, and cross-functional requests for the leadership team.
- Follow up with internal teams, vendors, and stakeholders on deliverables and deadlines.

**Payment & Accounting Assistance**
- Support with basic accounting tasks such as invoice tracking, payment follow-ups, and vendor reconciliations.
- Liaise with the accounts department for timely processing of payments and approvals.

**Required Skills & Qualifications**:

- Bachelor’s degree in Business Administration, Management, Commerce, or related field.
- 2-5 years of experience in executive assistance, office administration, or operations.
- Excellent verbal and written communication skills in English.
- Strong proficiency in MS Office (Outlook, Excel, Word, PowerPoint), Google Workspace, and calendar tools.
- Organised, detail-oriented, and able to handle multiple priorities independently.
- Experience coordinating with international stakeholders, particularly UK-based teams, is a plus.

**What We Offer**:

- Competitive compensation and performance-driven growth opportunities.
- Exposure to international operations and executive-level decision-making.
- A dynamic and supportive team environment.
- Opportunities for professional development and growth.

Pay: ₹8,000.00 - ₹25,000.00 per month

Schedule:

- Day shift
- Monday to Friday

Work Location: In person

Pay: ₹8,000.00 - ₹25,000.00 per month

**Language**:

- English (preferred)

Work Location: In person

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