Personal Assistant
5 days ago
TechBiz Global is a leading recruitment and software development company. Our diverse, globally distributed team provides IT recruitment, outstaffing, outsourcing, software development, and different consulting services with a primary focus on making our partners achieve their business goals successfully.
With headquarters in Germany we have successful clients all over the world. We can understand your unique needs. Our team has hands-on experience with the challenges that come with rapid growth and the IT sector. That’s why all of our offerings are built with a tech mindset.
Join us as a **Personal/Executive Assistant** and become the right hand of our CEO. In this fully remote position, you’ll enjoy a fast-paced, ever-changing work environment.
**Location**: Fully Remote
**Overview**:
**Key Responsibilities**:
**General Administration**:
- Manage the CEO’s calendar, schedule appointments, and organize meetings.
- Conduct ad-hoc research to support the business.
- Attend meetings with the CEO and track key action items.
- Accomplish various operational tasks for the needs of the business
**Travel Coordination**:
- Research and book flights and hotels for business travel.
**Public Relations**:
- Manage all social media accounts and maintain websites content.
- Help build meaningful connections by engaging with key professionals across platforms.
- Coordinate gifts for conferences and handle all the behind-the-scenes PR magic
- Occasionally write social media posts and monthly articles.
- Prepare presentations for various needs
**Finance**:
- Prepare monthly accounting data, including managing bills.
- Ensure accurate invoice processing and track payment schedules.
- Assist with bonus calculations and other finance-related tasks
**Additional Responsibilities (As Needed)**:
- Prepare contracts and assist with recruitment if required.
- Maintain the data in our CRM and other tools
**Qualifications**:
**Must-Have**:
- Proficient in English (additional languages like Russian or German are a plus).
- Energetic, friendly, and capable of working under pressure while managing multiple priorities.
- Strong communication skills and a decisive nature.
- Experience with social media management.
- Comfortable working under direct supervision and ready to engage in business discussions when needed.
**Nice to Have**:
- Design skills and knowledge in design tools
- Proficiency in at least one additional EU language, ideally **German** (strong preference for German speakers)
- Knowledge of Russian
- Experience in finance or operations.
- Background in analytics.
- Public speaking experience and confidence presenting to audiences
- Previous experience in startups, particularly in **Fintech**, **Cybersecurity**, **HR**, or **Recruitment** sectors
- Any prior HR or recruitment-related experience
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