Personal Assistant

**Job Summary**
As a personal assistant (often shortened to PA), you will work closely with senior managerial or executive staff to provide administrative support, usually on a one-to-one basis. Personal assistant careers are varied and you will play a pivotal role in helping a manager to make best use of their time with administrative and secretarial tasks. The role of a PA is to free an executive’s time from organizing and administrative tasks so that they can spend maximum time on strategic tasks. A brilliant multitask-er, the personal assistant job role is wide ranging. From project managing, organizing diaries, keeping notes and scheduling meetings to setting up conferences and assisting with travel trips, a personal assistant can expect to enjoy a busy but varied day.

Here’s a summary of a personal assistant job description and a personal assistant job role:

- You must be a great organizer who can be flexible and adapt with the role.
- Possess excellent administration and communication skills.
- Enjoy project and event management.
- Great multitask-er.
- Logical thinker.
- Reliable and self motivated.
- Love being at the heart of a business and helping someone to be organised to free up their time.
- Assist with research and enjoy preparing spreadsheets and reports.
- Be prepared to work out of office hours.

**Responsibilities and Duties**
**Duties**:
Executive Assistant:

- Organize and schedule meetings.
- Follow up on tasks, and update on daily basis.
- Prepare meeting agendas, perform research for meetings and take minutes.
- Answer and screening calls.
- Manage the diaries and schedules.
- Communicate with Board Members, schedule Board Meetings, and arrange meeting agendas.
- Liaise with clients and business guests.
- Project and event coordination.
- Book business travel arrangements.
- Oversee office correspondence.
- Liaise with IT, Sales, PR and HR teams.
- Liaise with other executives on behalf of your manager.
- Train new staff members.
- Prepare and deliver monthly reports.
- Personal Assistant:

- Acting as a first point of contact: dealing with correspondence and phone calls.
- Managing work and family diaries/schedules.
- Organizing meetings and appointments, often controlling access to the manager.
- Book and arrange travel and accommodation for both private and work trips.
- Organize events.
- Remind the manager of important tasks, deadlines and events both at work and at home.
- Typing, compiling and preparing reports, presentations and correspondence.
- Managing databases and filing systems.
- Liaising with staff and clients as well as family members.
- Collating and filing expenses.
- Accompanying the manager on work and family trips (where necessary).
- Book family holidays, restaurant or social activities.
- Personal shopping on behalf of the manager.

**Responsibilities**:

- Acting as a first point of contact: dealing with correspondence and phone calls.
- Managing diaries and organizing meetings and appointments.
- Booking and arranging travel, transport and accommodation.
- Organizing events and conferences.
- Reminding the manager/executive of important tasks and deadlines.
- Typing, compiling and preparing reports, presentations and correspondence.
- Managing databases and filing systems.
- Implementing and maintaining procedures/administrative systems.
- Liaising with staff, suppliers and clients.
- Collating and filing expenses.
- Conducting research on behalf of the manager.
- Organizing the manager’s personal commitments including travel or childcare.
- **Key Skills**:

- Impressive career progression with stand out companies on your CV., A beautifully laid out CV that is also a great read., Great punctuality., A methodical, organised mind., Unflappable under pressure., Warm, instantly likable personality., Proactive and ability to think ahead., Integrity and ability to keep things always confidential., Excellent communication skills., Good English proficiency, Self motivated., Reliable, loyal and discrete., Proactive., Hold excellent interpersonal skills., Have the ability to organize the most unorganized person., Understand the value of exceptional service., Logical “do-er”., Analytical quick learner., Problem solver.
- **Required Experience and Qualifications**:

- Proven work experience as a personal assistant.
- Knowledge of office management systems and procedures.
- MS Office.
- Excellent English proficiency.
- Outstanding organisational and time management skills.
- Ability to multitask and prioritize daily workload.
- Excellent verbal and written communications skills.
- High Discretion and confidentiality.
- PA diploma, BBA or MBA certification would be considered an advantage.

**HR CONTACT**:
9841722283
**Benefits**
- PF.
- Health Insurance.
- Food. (In-House Canteen)
- Paid Leaves.
- Travel claims.

Pay: ₹15,000.00 - ₹25,000.00 per month

**Benefits**:

- Cell phone reimbursement
- Food provided
- Health insurance
- Internet reimbursement
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