Administrative Assistant

**Job Description - Administrative Assistant**

**Job Summary**:
This position will have responsibilities related to **Administrative Assistant** to serving **Aimler Solutions** and **its affiliates as Aimler Solutions clients**. The position will be in Noida, India but Supply Chain, domestic logistic management with transportation companies and warehouses are in the USA.

The **Administrative Assistant** will play a crucial role in supporting the smooth operation of our offices across different countries and time zones. We are seeking a young and dynamic individual who can effectively communicate in English, **manage administrative tasks across multiple international locations**, and **adapt to diverse cultures and time zones**. This position requires strong organizational skills, attention to detail, and the ability to thrive in a fast-paced, multinational environment.

**Responsibilities**:

- Serve as a central point of contact for communication between international offices and facilitate collaboration.
- Prepare and distribute reports, presentations, and other documentation across offices.
- Create, design, and manage social media posts.
- Conduct follow-ups on action items assigned during meetings and ensure timely completion.
- Support the onboarding process of new employees, providing necessary resources and information.
- Identify process improvements and implement streamlined systems for increased efficiency.
- Coordinate executive leadership's calendar, appointments, and event invitations.
- Manage travel arrangements for executive leadership.
- Maintain confidentiality and handle sensitive information securely.
- Manage communication, scheduling, and logistics for internal events and meetings.
- Serve as the primary point of contact for vendors and maintain office supplies.
- Design and implement office operations, policies, and procedures.
- Provide support for HR-related tasks and assist with special projects across various departments.
- Maintain organized and up-to-date physical and digital filing systems.
- Take responsibility for general office upkeep, ensuring the cleanliness and functionality of common areas.
- Arrange breakfast, lunch, and dinners for executives and meetings as required.
- Assist other functional areas and members of the organization's leadership team with special projects as needed, such as marketing, development, finance, or programs.

**Requirements**:

- A minimum of **3+ years of experience** in an administrative support role, with experience supporting executives being a plus.
- **An undergraduate degree** or equivalent experience.
- A self-starter with a high degree of energy and careful attention to detail.
- Strong sense of initiative and a process-improvement mindset.
- **Highly flexible, creative problem solver**, with a strong ability to multitask.
- Excellent oral and written communication skills.
- Strong interpersonal skills and the ability to work effectively with individuals at all levels.
- Ability to execute tasks with good judgment and maintain a high level of professionalism.
- Superb organizational and time-management skills.
- Excellent computer skills, with proficiency or **advanced skill in Microsoft Suite** (Word, Excel, PowerPoint, and Outlook), as well as experience with **data management**.
- Demonstrated ability to plan effectively while maintaining flexibility to handle unexpected situations.

**Job Type**: Full Time

**Shift Timing**: Night Shift Only (WFO)

**Location**: Noida

**Salary**: ₹300,000.00 - ₹700,000.00 per year

Schedule:

- Night shift

Ability to commute/relocate:

- Noida, Uttar Pradesh: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Bachelor's (preferred)

**Experience**:

- Administrative Assistant: 3 years (required)

**Language**:

- English (preferred)

**Speak with the employer**
+91 9319279199