Legal Administrative Assistant

3 days ago

Remote, India Flosmart Solutions Full time

**Key Responsibilities**
- **Electronic Document Management**:

- Prepare and organize evidence files for hearings and proceedings.
- Convert documents to PDF, ensure OCR compliance, and standardize formatting.
- **Document Renaming & Pagination**:

- Rename files according to bundle reference conventions.
- **Indexing & Bundle Compilation**:

- Create index files and bundle structures as per client or case requirements.
- Ensure all sections and documents follow the proper sort order and naming hierarchy.
- **Platform Uploads & Quality Checks**:

- Upload files to our proprietary case preparation or eBundle platform.
- Conduct quality assurance checks to confirm completeness, file integrity, and correct document linking.
- **Collaboration & Communication**:

- Liaise with legal teams, case managers, and technical staff to meet strict deadlines.
- Assist with final document delivery, version control, and updates during live proceedings.

**Required Skills & Qualifications**
- **Fluent English** communication skills (written and spoken) - _mandatory_.
- **Advanced proficiency in Adobe Acrobat (Pro)** - including OCR, bookmarks, and Bates numbering.
- **Strong skills in Microsoft Office** (Word, Excel, Outlook).
- Experience working in **legal, document control, or hearing support** environments.
- Strong attention to detail, accuracy, and organizational skills.
- Ability to handle sensitive documents with **strict confidentiality**.
- Familiarity with legal document standards and hearing bundle protocols is highly desirable.

**Preferred Qualifications**
- Prior experience in law firms, court reporting services, or legal tech platforms.
- Knowledge of e-discovery tools or hearing presentation software is a plus.
- Exposure to legal proceedings in the UK, Middle East, or international arbitration sectors.

**Working Hours and Flexibility**
- Standard hours apply, but **flexibility is required** to meet deadlines, especially prior to hearings or submission dates.
- Some weekend or late-evening work may be necessary depending on case demands.

Pay: ₹50,000.00 - ₹100,000.00 per month

**Benefits**:

- Paid sick time
- Paid time off
- Work from home

Schedule:

- Monday to Friday

Supplemental Pay:

- Performance bonus

Work Location: Remote

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