Executive Assistant

**Job Title**:
Executive Assistant (EA)
**Location**: Grant Road
**Department**: Administration
**Reports To**: CEO / Managing Director / Senior Management
**Position Type**: Full-time

**Job Summary**:
We are looking for a dedicated and organized **Executive Assistant (EA)** to support the senior management team at Valour Alloys, a leading steel manufacturing company. The EA will be responsible for providing high-level administrative support, managing daily schedules, coordinating meetings, handling communications, and assisting in project management tasks.

**Key Responsibilities**:

- **Calendar Management**:

- Schedule and coordinate meetings, appointments, and events for the CEO and other senior management members.
- Ensure efficient time management and prioritize tasks based on urgency and importance.
- **Communication and Correspondence**:

- Draft and edit correspondence, memos, reports, and presentations as requested by senior management.
- **Travel Management**:

- Organize travel arrangements including flights, hotels, transport, and itineraries.
- Prepare travel schedules and ensure all travel documentation is accurate and up-to-date.
- **Meeting Coordination**:

- Prepare agendas, gather materials, and take meeting minutes during executive meetings.
- Follow up on action items from meetings and ensure deadlines are met.
- **Document Management**:

- Maintain and organize confidential files, documents, and records.
- Handle sensitive information with discretion and confidentiality.
- **Project Assistance**:

- Support senior management in executing projects and initiatives, ensuring timelines and objectives are met.
- Assist in gathering data and preparing reports related to company operations, business strategy, and finance.
- **Administrative Support**:

- Handle routine office tasks such as filing, managing office supplies, and other administrative duties.
- Coordinate internal and external meetings, conferences, and presentations.
- **Liaison Role**:

- Act as a point of contact between the senior management and other departments or external stakeholders.
- Build and maintain professional relationships with clients, suppliers, and team members.
- **Event Planning**:

- Assist in organizing company events, conferences, and meetings, ensuring all logistics are in place.
- **Miscellaneous Tasks**:

- Perform other duties as assigned by senior management to facilitate business operations and decision-making.

**Qualifications**:

- **Education**:

- A Bachelor's degree in Business Administration, Management, or a related field.
- **Experience**:

- 2+ years of experience as an Executive Assistant or in an administrative support role.
- Previous experience in the manufacturing or steel industry is a plus.
- **Technical Skills**:

- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Familiarity with project management tools (e.g., Trello, Asana) is an advantage.
- **Soft Skills**:

- Excellent organizational and time-management skills.
- Strong written and verbal communication skills.
- Ability to multitask, prioritize, and work independently.
- High attention to detail and problem-solving abilities.
- Discretion and confidentiality when handling sensitive information.
- **Additional Skills**:

- Strong interpersonal skills and the ability to interact with employees at all levels of the organization.
- Ability to remain calm and efficient under pressure.

Pay: ₹20,000.00 - ₹30,000.00 per month

Schedule:

- Day shift

**Education**:

- Bachelor's (preferred)

**Experience**:

- total work: 2 years (required)

**Language**:

- English, Hindi, Marathi (required)

Work Location: In person