Executive Assistant

2 weeks ago

Ahmedabad Gujarat, India Aluco Glazing Full time

**Major Responsibilities**:

- **Task Management and Follow-Up**:

- Assist in managing various task sheets and ensuring tasks are completed before deadlines.
- Follow up with team members to ensure timely completion of assigned tasks.
- **Reports**:

- Collect and process reports from various departments.
- Ensure accuracy and timely submission of all reports.
- **KPI Tracking**:

- Track KPIs of various departments and employees.
- Collect and analyze feedback to support performance improvements.
- **Calendar Management**:

- Assist in managing the executive team's calendar.
- Schedule and organize meetings, appointments, and events efficiently.
- **Pre-Meeting Preparation for External and Internal Meetings**:

- Prepare all necessary documentation according to SOPs and processes for both internal and external meetings.
- Ensure meeting materials are ready and accessible.
- **Communication Liaison**:

- Act as a point of contact between executives and internal/external stakeholders.
- Ensure clear and effective communication.
- **Documentation and Record Keeping**:

- Maintain organized records of all executive documents, reports, and correspondence.
- Ensure all documentation is up-to-date and easily accessible.
- **Project Support**:

- Assist with special projects as needed, providing administrative support and ensuring timely completion.
- Coordinate with various departments to gather information and track project progress.

**Minor Responsibilities**:

- **Expense Management**:

- Manage all expense reporting, including submitting reports to the accounts department.
- Oversee travel-related expenses.
- **Travel Management**:

- Coordinate travel plans with the help of the travel desk.
- Ensure all travel arrangements are efficiently managed.

**Required Qualities**:

- **Organizational Skills**: Ability to manage multiple tasks and deadlines efficiently.
- **Attention to Detail**: Ensuring accuracy in reports, documentation, and task follow-ups.
- **Communication Skills**: Clear and effective communication with team members and stakeholders.
- **Time Management**: Ability to prioritize tasks and manage time effectively.
- **Discretion**: Handling sensitive information with confidentiality and professionalism.
- **Proactivity**: Anticipating needs and taking initiative without being prompted.

**Problem-Solving Skills**: Ability to address issues promptly and effectively

Pay: ₹20,000.00 - ₹35,000.00 per month

Schedule:

- Day shift

Application Question(s):

- EA to Whom?

**Education**:

- Bachelor's (required)

**Experience**:

- Executive Assistant: 2 years (required)
- total work: 2 years (required)

**Language**:

- English (required)

Work Location: In person

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