
Executive Assistant
4 days ago
**Location**: Ahmedabad, Gujarat
**Company**: Unified Brainz Virtuoso Ltd.
**About Us**: Unified Brainz Group is a leading group of companies operating across verticals such as management consultancy, media & publication, and production. Specializing in brand building and strategic consulting, we empower SMEs, Corporates, and Individuals globally to thrive in today’s dynamic business landscape. With over a decade of industry expertise, our holistic approach, rooted in the Theory of Constraints, systematically addresses hurdles to enhance organizational performance and visibility.
**Responsibilities**:
- Manage executives’ calendars, including scheduling meetings, appointments, and travel arrangements.
- Coordinate and organize meetings, conferences, and events, including preparing agendas, materials, and minutes.
- Prepare and edit documents, presentations, and reports for executive review.
- Assist with project management tasks, such as tracking deadlines, milestones, and deliverables.
- Conduct research and compile information as needed for various projects and initiatives.
- Maintain confidentiality of sensitive information and exercise discretion in handling confidential materials.
- Serve as a liaison between executives and internal/external stakeholders, including clients, partners, and vendors.
- Handle expense reporting and reimbursement processes.
- Anticipate needs and proactively address issues to ensure efficient workflow and productivity.
- Collaborate with other administrative staff and team members to support departmental goals and initiatives.
**Qualifications**:
- MBA degree preferred.
- Proven experience as an executive assistant or similar role.
- Excellent organizational and time management skills.
- Strong communication and interpersonal abilities.
- Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Ability to maintain professionalism and composure under pressure.
- Discretion and trustworthiness when handling confidential information.
- Adaptability and willingness to take on new tasks and responsibilities as needed.
- Attention to detail and accuracy in all work.
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