Admin Support Associate

4 days ago

Thaltej Ahmedabad Gujarat, India JG University Full time

**Job Title**: Admin cum Support Executive
**Location**: Ahmedabad, Gujarat
**Reports To**: As per the management matrix

**Key Responsibilities**:

- **Vendor Selection and Procurement Coordination**:

- Assist in the vendor selection process by preparing necessary documents for internal approvals.
- Coordinate with vendors to ensure timely procurement of goods and services.
- Prepare and check procurement-related documents (quotations, purchase orders, contracts, etc.).
- **Document Management and Compliance**:

- Ensure all documents related to purchases and availing services are complete, accurate, and comply with internal policies and procedures.
- Submit and follow up with internal departments for approvals related to vendor selection and procurement.
- Ensure that all required documents are in order for the accounts team to process payments on time.
- **Vendor Coordination**:

- Liaise with vendors for timely delivery of goods and services.
- Resolve any issues related to delivery, quality, or service.
- **MIS Management**:

- Maintain and update the procurement and vendor-related MIS regularly.
- Ensure the accuracy of data and provide timely reports to management as required.
- **Collaboration with Accounts Team**:

- Coordinate with the accounts team to ensure all necessary documentation is available for payment processing.
- Assist in the reconciliation of vendor payments and resolve any discrepancies.
- **Other Duties**:

- Support other procurement and vendor management-related tasks as assigned.
- Ensure adherence to organizational policies and standards at all times.

**Qualifications and Skills**:

- Bachelor’s degree in Business Administration, Commerce, or a related field.
- 1-2 years of experience in procurement, vendor coordination, or related roles, preferably in a not-for-profit organization.
- Strong written and verbal communication skills in English.
- Excellent organizational skills with attention to detail.
- Proficiency in MS Office, especially Excel, for MIS reporting.
- Ability to work in a fast-paced environment and manage multiple tasks efficiently.
- Strong interpersonal skills and the ability to collaborate with cross-functional teams.

**Preferred Qualifications**:

- Experience working in a not-for-profit or social sector organization.
- Familiarity with procurement processes and vendor management in a not-for-profit setting.

**Salary**: Please read the job advertisement

**Job Types**: Full-time, Permanent

Pay: Up to ₹25,000.00 per month

**Benefits**:

- Paid sick time
- Paid time off
- Provident Fund

Schedule:

- Day shift
- Morning shift

**Experience**:

- total work: 1 year (required)

**Language**:

- English (required)

Work Location: In person

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