Admin and Account Executive

16 hours ago

Thaltej Ahmedabad Gujarat, India WeTales Full time

KEY RESPONSIBILITIES
- Oversee day-to-day office operations.
- Manage office supplies, inventory, and equipment maintenance.
- Organize and schedule meetings, appointments, and events.
- Handle office space arrangements, ensuring the environment is conducive to productivity.
- Provide administrative support to senior management, staff, and various departments.
- Prepare and maintain important documents, reports, and correspondence.
- Assist with the preparation and filing of documents, contracts, and other paperwork.
- Draft and send internal and external communications.
- Coordinate meetings, appointments, and travel arrangements for executives and staff.
- Maintain executives' calendars, ensuring time is efficiently allocated and managed.
- Organize internal and external meetings, including logistics such as room bookings, catering, and equipment.
- Maintain electronic and physical filing systems.
- Record and store important data, ensuring compliance with organizational policies.
- Help with document preparation and maintain databases, spreadsheets, and other digital tools.
- Serve as a liaison between departments, management, and external contacts.
- Ensure timely and professional communication within and outside the organization.
- Address and resolve office issues such as technical difficulties or employee concerns.
- Provide support for both administrative and operational challenges.
- Keep updated on organizational rules and ensure they are adhered to in daily operations.
- Handle confidential information with discretion and maintain privacy.
- Process invoices and ensure timely payments to vendors and suppliers.
- Follow up on outstanding receivables from customers and clients.
- Reconcile accounts payable and receivable on a regular basis.
- Assist in managing payment schedules and cash flow.
- Reconcile bank statements with internal records to ensure accuracy.
- Investigate discrepancies and resolve any issues related to transactions or account balances.
- Ensure that all bank transactions are correctly recorded in the accounting system.
- Assist in calculating and processing employee salaries, bonuses, and deductions.
- Ensure timely disbursement of salaries and payment of statutory contributions (taxes, provident fund, etc.).
- Maintain and update payroll records.
- Maintain accurate filing of financial documents such as invoices, receipts, tax returns, and audit reports.
- Ensure that all financial records are stored securely and can be easily retrieved when needed. Perform any other accounting or finance-related tasks as required by management or the finance team.

**Job Types**: Full-time, Permanent

Pay: ₹12,000.00 - ₹18,000.00 per month

**Benefits**:

- Provident Fund

Schedule:

- Day shift

**Education**:

- Diploma (preferred)

**Experience**:

- admin: 1 year (required)
- total work: 1 year (required)

**Language**:

- English (required)

License/Certification:

- Tally (preferred)

Work Location: In person

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