Executive Assistant

7 days ago

Taloja AV Navi Mumbai Maharashtra, India Fortran Steel Pvt Ltd Full time

Key Responsibilities:

- Managing calendars, scheduling meetings, and appointments
- Handling travel arrangements and itineraries
- Preparing reports, presentations, and correspondence
- Acting as a liaison between executives and staff/clients
- Managing confidential information with discretion
- Assisting in project coordination and follow-ups

Skills Required:

- Strong communication and interpersonal skills
- Excellent organizational and multitasking ability
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
- Attention to detail and problem-solving skills
- Professionalism and discretion
- Manage and maintain the MD’s calendar, schedule appointments, and coordinate meetings.
- Organize travel arrangements, itineraries, and accommodation for domestic and international trips.
- Prepare meeting agendas, presentations, and supporting materials.
- Handle confidential correspondence, reports, and documentation.
- 2. Communication & Coordination

*
- Serve as the primary point of contact between the MD and internal/external stakeholders.
- Draft, review, and edit communications on behalf of the MD.
- Coordinate with different departments to ensure timely follow-up on decisions and tasks.
- 3. Project & Task Management

*
- Track key business initiatives and ensure deadlines are met.
- Assist in preparing business reports, proposals, and strategic plans.
- Monitor and update progress on action items from meetings.
- 4. Research & Analysis

*
- Conduct market and business research to support decision-making.
- Prepare summaries, briefing notes, and analytical reports for the MD.
- 5. Office & Event Management

*
- Organize company events, board meetings, and official gatherings.
- Maintain an efficient filing system for easy retrieval of records and documents.
- Qualifications & Skills Required

*
- Bachelor’s degree in Business Administration, Management, or related field (MBA preferred).
- Minimum 5+ years’ experience as an EA, preferably supporting C-suite executives.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organizational, time-management, and multitasking abilities.
- Excellent written and verbal communication skills.
- High level of discretion and confidentiality.
- Problem-solving mindset and ability to work under pressure.
- Personal Attributes

*
- Professional demeanor with strong interpersonal skills.
- Self-motivated, proactive, and adaptable.
- Detail-oriented with a commitment to excellence.
- Strong business etiquette and presentation skills.
- Key Performance Indicators (KPIs)

*
- Timely and accurate completion of administrative tasks.
- Effective management of MD’s schedule and priorities.
- Quality of communication and correspondence.
- Confidentiality and discretion maintained at all times.
- Job Types: Full-time, Permanent

Pay: ₹50,000.00 - ₹70,000.00 per month

**Language**:

- English (required)

Work Location: In person

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