Executive Assistant

6 days ago

Taloja AV Navi Mumbai Maharashtra, India ZATPAT FOOD Full time ₹ 8,40,000 - ₹ 12,00,000 per year

Key Responsibilities:

  • Managing calendars, scheduling meetings, and appointments
  • Handling travel arrangements and itineraries
  • Preparing reports, presentations, and correspondence
  • Acting as a liaison between executives and staff/clients
  • Managing confidential information with discretion
  • Assisting in project coordination and follow-ups

Skills Required:

  • Strong communication and interpersonal skills
  • Excellent organizational and multitasking ability
  • Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
  • Attention to detail and problem-solving skills
  • Professionalism and discretion
  • Manage and maintain the MD's calendar, schedule appointments, and coordinate meetings.
  • Organize travel arrangements, itineraries, and accommodation for domestic and international trips.
  • Prepare meeting agendas, presentations, and supporting materials.
  • Handle confidential correspondence, reports, and documentation.
    1. Communication & Coordination

*

  • Serve as the primary point of contact between the MD and internal/external stakeholders.
  • Draft, review, and edit communications on behalf of the MD.
  • Coordinate with different departments to ensure timely follow-up on decisions and tasks.
    1. Project & Task Management

*

  • Track key business initiatives and ensure deadlines are met.
  • Assist in preparing business reports, proposals, and strategic plans.
  • Monitor and update progress on action items from meetings.
    1. Research & Analysis

*

  • Conduct market and business research to support decision-making.
  • Prepare summaries, briefing notes, and analytical reports for the MD.
    1. Office & Event Management

*

  • Organize company events, board meetings, and official gatherings.
  • Maintain an efficient filing system for easy retrieval of records and documents.
  • Qualifications & Skills Required

*

  • Bachelor's degree in Business Administration, Management, or related field (MBA preferred).
  • Minimum 5+ years' experience as an EA, preferably supporting C-suite executives.
  • Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
  • Strong organizational, time-management, and multitasking abilities.
  • Excellent written and verbal communication skills.
  • High level of discretion and confidentiality.
  • Problem-solving mindset and ability to work under pressure.
  • Personal Attributes

*

  • Professional demeanor with strong interpersonal skills.
  • Self-motivated, proactive, and adaptable.
  • Detail-oriented with a commitment to excellence.
  • Strong business etiquette and presentation skills.
  • Key Performance Indicators (KPIs)

*

  • Timely and accurate completion of administrative tasks.
  • Effective management of MD's schedule and priorities.
  • Quality of communication and correspondence.
  • Confidentiality and discretion maintained at all times.
  • Job Types: Full-time, Permanent

Job Type: Full-time

Pay: ₹50, ₹70,000.00 per month

Language:

  • English (Required)

Work Location: In person

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