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Executive Assistant to CEO

2 weeks ago

Navi Mumbai Maharashtra, India Prop Solutions 4 U Pvt. Ltd. Full time

**Job Title**:Executive Assistant

**Reporting to**:Director

**Job Location**: Arihant Aura Turbhe Business Park, Navi Mumbai

**Salary**:3 - 6 LPA

**Preferred Industry**:Any Industry

**Overview**: The Executive Assistant (EA) provides high-level administrative support to director. This role involves managing executive schedules, organizing meetings, handling communications, and performing various administrative tasks to ensure the efficiency and effectiveness of the executive's operations.

**Qualification Required**:
Minimum graduation is required, a Bachelor's degree in Business Administration, Communications, or a related field is preferred.

Minimum 2+ years of experience as an Executive Assistant or in a similar administrative role.
- Excellent organizational and time-management skills.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience in project management or event planning.
- Strong follow-up Skills.
- Ability to work in a fast-paced environment and manage stress effectively.
- Proficiency in using various office software and equipment.

**Roles and Responsibilities**:

- **Administrative Support**:

- Manage and maintain director’s schedules, including scheduling meetings, appointments, and travel arrangements.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Conduct research, compile data, and prepare papers for consideration and presentation by executives.
- Handle confidential information with discretion and maintain confidentiality.
- **Meeting and Event Coordination**:

- Organize and coordinate meetings, conferences, and other events.
- Prepare agendas, take minutes, and distribute minutes and action items.
- Ensure meeting rooms are set up with necessary materials and equipment.
- **Communication Management**:

- Act as a liaison between the executive and other staff, clients, and external partners.
- Draft, review, and send communications on behalf of the Director.
- **Travel and Logistics**:

- Arrange travel plans, itineraries, and accommodations for Director.
- **Project Management**:

- Assist in the planning and execution of various projects and initiatives led by the executive.
- Track project timelines and deliverables, ensuring deadlines are met.
- **Executive Support**:

- Provide personal assistance to the Director, including managing personal tasks and requests.
- Anticipate the needs of the Director and act proactively to ensure smooth operations.

**Benefits to employees**:

- Provident Fund
- Paid Leaves + Festival Holidays
- Medical Insurance + Personal Accident Insurance
- Maternity and Paternity leaves
- Annual Diwali Bonus
- Weekly, Monthly, and Quarterly Rewards to best-performing employees

**Job Types**: Full-time, Permanent

Pay: ₹14,774.77 - ₹53,252.81 per month

Schedule:

- Day shift

**Experience**:

- total work: 2 years (preferred)

Willingness to travel:

- 50% (preferred)

Work Location: In person