Executive Assistant

3 days ago

Gandhinagar, India Dignight infotech Pvt Ltd Full time

Position Overview

We are seeking a highly organized, flexible, and dedicated Executive Assistant (EA) to provide comprehensive administrative and strategic support to our executive leadership team. This role is pivotal to maintaining smooth daily operations and effective communication across time zones.

Key Responsibilities

1. Administrative Support
- Manage complex calendars and schedule high-level appointments and meetings.
- Coordinate domestic and international travel logistics, accommodations, and itineraries.
- Maintain organized digital and physical files, ensuring confidentiality and accessibility.

2. Meeting & Event Coordination
- Schedule and coordinate meetings across multiple time zones.
- Prepare agendas, take minutes, and ensure follow-up on tasks and deliverables.
- Organize internal events, team sessions, and client-facing gatherings with full logístical support.

3. Documentation & Reporting
- Prepare reports, dashboards, presentations, and internal documentation.
- Maintain updated records for company and executive references.

4. Project Management
- Track project timelines and deliverables, providing executive-level updates.
- Collaborate with internal teams to drive initiatives to completion.
- Conduct research and assist in business decision-making processes.

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5. Communication Liaison
- Act as the communication bridge between executives, teams, clients, and vendors.
- Manage executive inboxes and calls, ensuring timely and effective communication.
- Represent the executive in external communications and virtual meetings when required.

6. Financial Support
- Manage expenses, reimbursements, and budget tracking.
- Coordinate with finance teams for invoices, payments, and reports.
- Ensure alignment with financial compliance and policy.

7. Personal Assistance
- Support executives with personal errands, appointments, and family-related arrangements.
- Manage personal travel bookings and schedule coordination.
- Assist in household service bookings and event organization.

Working Hours & Commitment

Essential Skills & Qualifications
- Bachelor's degree or equivalent professional experience.
- 3+ years in executive-level assistance or administrative roles.
- Strong command over English (written and spoken).
- Advanced proficiency with tools such as MS Office, Google Workspace, Zoom, Slack, Trello, and project collaboration platforms.
- High emotional intelligence and professionalism.
- Proven ability to manage sensitive information with discretion

**Job Types**: Full-time, Permanent

Pay: ₹30,000.00 - ₹35,000.00 per month

Schedule:

- Fixed shift
- Weekend availability

Work Location: In person

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